Payroll & AP/AR Administrator

Title : Payroll & AP / AR Administrator

Company : Orix Geoscience Inc.

Industry : Exploration & Mining (Geological Consultant Firm)

Location : Toronto, ON (Downtown next to King Station) - Work 2 Days / Week in the Office

Contract : Full-time, Permanent

Compensation : $50,000-$55,000 / yr commensurate with experience + Benefits & 2 Weeks Annual Paid Vacation Time

Availability : Immediate

Company

Named a Great Place to Work™ for 2024 & 2023 and winner of the Business of the Year Award by the Sudbury Chamber of Commerce for 2022, Orix Geoscience Inc.

was incorporated in May 2012 and partners with clients to drive strategic exploration and mining, through the integration of data and innovative geological understanding.

Orix provides geological and geomatic expertise for juniors, mid-tiers, and majors.

Position

Reporting to the CFO & Financial Administrator, the Payroll & AP / AR Administrator is responsible for working closely with the Financial Administrator to maintain day to day financial transactions by establishing accounts, posting transactions and ensure legal requirements are compliant. Additionally :

o You will work for a value-driven Company that puts an emphasis on work-life balance and a healthy, inclusive environment that celebrates and leverages diverse perspectives and talents.

o You will benefit from a flexible organization, as well as the Orix Leadership Team’s support of employees pursuing further education and development opportunities.

o You will have the opportunity for significant industry exposure, to be a thought-leader in the Exploration & Mining industry.

o Work with a truly supportive team that leans on each other to develop and grow professionally through mentorship, internal and external training and providing self-determined opportunities over your time at Orix.

o You will have a lot of FUN while working at Orix!

Qualifications

• College education or relevant formal training in Business Administration or Bookkeeping
• 1 - 3 Years relevant experience
• Solid understanding of basic bookkeeping and accounting payable / receivable principles
• Experience with QuickBooks for basic accounting purposes (Accounts payable and Accounts Receivables) preferred
• Experience with MS Office and Excel; Ability to produce reports using advanced excel functions a definite asset
• The ability to work effectively with minimal supervision
• Superior communication, interpersonal skills, and customer service skills combined with a strong attention to detail and high degree of accuracy, integrity and confidentiality

Job Responsibilities

Accounts Receivable

• Manage outstanding accounts receivable and take action as necessary to ensure timely received payments as appropriate
• Prepare monthly invoices
• Receive payments into QuickBooks
• Take deposits to bank

Payroll

• Prepare and process semi-monthly payroll for all staff
• Prepare timesheets for each pay period for approval
• Maintain and create payroll reports as needed

Accounts Payables

• Maintain vendor & client files and folders (electronic and paper)
• Issue accounts payable payments in a scheduled weekly process
• Process and issue employee expense payments (obtaining approval from authorized supervisors / directors)
• Manage company credit cards
• Manage bank accounts and make transfers as needed
• Create expense invoices monthly

Other Accounting Duties as Needed

Accounting (Month End / Annual)

• Reconcile the bank and VISA accounts
• Prepare and make government tax payments
• Administer month end management summary reports
• Maintain the administration files and folders on the server
• Complete annual reconciliation of WSIB, Amortization, EHT, Pension, Statistics Canada and others
• Assist in preparation for year-end financials / Audits
• Maintain asset list ie. pc’s and software
• Complete remittances and reconciliations of WSIB, WSCC, EHT and others as required

Other Duties

• Work alongside and support other colleagues as necessary
• General administrative duties as required
• To liaise with staff in other Group companies and other offices on matters of mutual interest
• To carry out any other task which may be reasonably expected for the promotion and support of our business throughout the world
• Any other such duties as may be determined by your reporting manager

Alignment of Personal Values with Orix Culture and Values

Orix actively hires and promotes individuals who are aligned with the company’s O-Code and demonstrate the following behaviours :

Respect : You value each other’s points of views, treat everyone with politeness and kindness always, because being kind to people is not negotiable.

You think good things about people and accept them as they are and you care about everyone’s feelings and well-being.

Judgement : You make wise decisions (people, technical, business, and creative) despite ambiguity and identify root causes to get beyond treating symptoms.

You think strategically and can articulate what you are, and are not, trying to do. You smartly separate what must be done well now, and what can be improved later.

Communication : You listen well, instead of reacting fast, so you can better understand processes. You are concise and articulate in speech and writing and treat people with respect independent of their status or disagreement with you.

You are able to maintain calm poise in stressful situations.

Impact : You focus on great results rather than on the process and as a result accomplish amazing amounts of important work.

To do this you exhibit a bias-to-action to avoid paralysis by analysis (you make a decision and run with it, rather than be paralyzed with over-analysis).

You consistently demonstrate strong performance so colleagues can rely on you.

• Curiosity : You learn rapidly and eagerly and seek to understand our strategy, market, clients, and suppliers. You also contribute actively outside of your specialty.
• Innovation : You re-conceptualize issues to discover practical solutions to hard problems and challenge prevailing assumptions when warranted to suggest better approaches.

As a result you create new ideas that prove useful. You also keep us nimble by minimizing complexity and finding time to simplify.

Courage : You take smart risks. You are valued because you say what you think even if it is controversial and make tough decisions without agonizing.

You question actions inconsistent with our values akin to the honor code pledge; I will not lie, nor cheat, nor steal, and I will not tolerate those who do .

• Passion : You are tenacious and inspire others with your thirst for excellence and intensely care for our success. You look to celebrate wins.
• Honesty : You are known for candor, directness and reputation to only say things about fellow employees that you will say to their face.

You are quick to admit mistakes and what you have learned from them.

Selflessness : You leave your ego’ at home. You make time to help others and share information openly and proactively in support of strengthening your colleagues rather than being indispensable .

Don’t Meet Every Single Criteria?

Sounds like the job for you, but you don't think you have what it takes on paper? Reach out to us anyway! We're aware that members of marginalized groups typically apply only when they check every box.

Orix is an inclusive workplace that considers all applicants. We value diversity in professional backgrounds and in experiences and are committed to providing equal opportunity and a sense of belonging for all employees and applicants.

Let's find out how you will be a great fit at Orix together.

How to Apply :

Please apply by sending a cover letter and resume to Dan Piotrowski at [email protected]. Please include in your cover letter why you are interested in the job and which skills, experience, and / or education make you an excellent candidate for Orix.

Only those candidates with cover letters and resumes who align with the needs of the company will be contacted.

Orix Geoscience Inc. is committed to making the recruitment process accessible to all candidates however we can. Accommodations for accessibility needs are available upon request.

For additional information related to Orix Geoscience Inc., please visit www.orixgeo.com.