AP/AR Administrator

Job description

Job Summary

Reporting to the Senior Controller and working in collaboration with the Senior Accountant, this individual will be responsible for the day-to-day processing of AP / AR for Canduct.

This individual will communicate with internal and external stakeholders to ensure accuracy and timeliness of all accounting processes related to AP / AR.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

Accounts Payable

• Process vendor invoices : matching, verifying, coding, and entering into the accounting system
• Assist in reviewing and processing payments and all required documentation
• Research and resolve accounts payable discrepancies
• Handle vendor inquiries
• Generate and analyze reports detailing Accounts Payable status

Accounts Receivable

• Utilize accounting software to invoice clients based on work order and sales order data
• Work with managers to bill out large projects / assist with project billing
• Monitor project progress and create project status reports for project managers / controller and other staff involved
• Schedule and facilitate communications with the project managers throughout the project life cycle
• Follow-up on billing discrepancies and resolve conflicts with clients
• Generate and analyze reports detailing Accounts Receivable status
• Ability to work proactively and anticipate and identify issues
• Maintain a professional and collaborative relationship with our customers
• Other duties as required, including but not limited to filing and vacation coverage of other Finance team members

EXPERIENCE, SKILLS & KNOWLEDGE :

• 3 5 years Accounts Payable / Receivable experience
• Highly organized to plan your day and prioritize your workload meeting all deadlines and ensuring customer satisfaction
• Must be able to work unsupervised and take full ownership of the job.
• Effective communication skills to clearly communicate with other team members and customers
• Strong work ethic and desire to be part of a high-performing team
• Ability to problem solve and multitask to meet scheduled and unexpected deadlines
• Strong data entry skills
• Elevated level of attention to detail
• Excellent communication / interpersonal skills
• Proficient in Microsoft Office, specifically Outlook and Excel
• Ability to work with a sense of urgency while moving from one task to another promptly with smooth transition and efficiency
• Works well independently or in a team environment

Qualifications :

Diploma in Business Administration or a related discipline, accounting experience with both accounts payable and receivable experience is required as well as experience with project / service invoicing

Job Type : Full-time

Schedule : 8 hour shift

8 hour shift

Day shift

Monday to Friday

Experience :

Accounting : 3 years (Preferred)

Microsoft Excel : 1 year (Preferred)

Ability to Commute / Relocate : :

Youngstown, OH 44512 (Required)

Work Location : In person