Architectural Project & Resource Manager

Description

Search conducted by Placemaking 4G at p4g.ca on behalf of zzap

We encourage submissions from Black, racialized, Indigenous Peoples, People with Disabilities, members of the 2SLGBTQ+ community, women in non-traditional fields, and newcomers to Canada. We invite you to share this information in your cover letter or resume, and we invite you to express your pronouns.

Moreover, we collaborate closely with the P4G search team, who are dedicated to creating a safe space for you to openly discuss your experiences, preferences, and any accommodations that may support you.

Established in 2018, zzap brings architecture and planning together to help people make informed decisions about the places and spaces they create.

Our work often begins well before a building takes shape. We help property owners, developers, institutions, governments, and community organizations understand what's possible for a site, navigate planning requirements, and move projects from early ideas through design and delivery.

With architects and planners working together, we approach projects from different perspectives, understand how decisions at one stage affect the next, and help clients navigate the process with greater clarity.

Our team works across residential, commercial, institutional, government, non-profit, mixed-use, heritage, and community projects throughout Atlantic Canada. We share a commitment to thoughtful work, strong relationships, and following through on our commitments.

We're a growing practice, and we care about how we grow. That means supporting our people, improving how we work together, and building a studio where good ideas, honest conversations, and collaboration are part of everyday work.

Our Values

Start-to-Finish Care and Respect — We show up, stay attentive, and see our commitments through.

Just Be Honest — We communicate clearly, share the whole picture, and help people make informed decisions.

Bring 'Em to the Table — We make room for different perspectives and believe better outcomes come from working together.

Roll With It — We stay open, adapt when things change, and focus on practical solutions.

Check Our Egos at the Door — We listen first, share what we know, and measure success by how well our work serves others.

This Moment, This Position

As our practice continues to grow, we're looking for an Architectural Project & Resource Manager who can strengthen how our architectural work is planned, coordinated, and delivered.

The primary purpose of this position is to lead scheduling and resource planning for the architecture studio. We're looking for someone who understands architectural project delivery, from early design through construction administration, and can make informed decisions about timelines, workloads, contributor assignments, and available capacity.

This isn't simply about maintaining a schedule. It's about understanding the work behind it, asking good questions, anticipating challenges, and helping our architectural teams deliver on their commitments.

The position combines approximately 30% studio scheduling and resource planning with 70% billable architectural project delivery.

We recognize that the right person could come from several professional backgrounds, including architecture, architectural technology, or architectural project management. What matters is bringing the experience and judgment to coordinate work across the studio while contributing meaningfully to project delivery.

Working closely with Partners, Job Captains, and architectural project teams, you'll help ensure project commitments are realistic, priorities are clear, and resource decisions reflect both project requirements and team capacity.

Studio Scheduling & Resource Planning

Approximately 30% of the role

Under the supervision of the director of practice, support in creating a coordinated, reliable approach to studio scheduling that considers project requirements, contributor capabilities, available capacity, and competing priorities.

• Develop and maintain the studio-wide resource schedule, including contributor assignments, allocated hours, anticipated levels of effort, milestones, and major deliverables.
• Work with Partners, and Job Captains to understand active project commitments, upcoming work, timelines, and resource requirements.
• Coordinate assignments based on technical expertise, contributor experience, availability, and project priorities.
• Monitor workloads, resource utilization, overtime trends, and project schedules to identify capacity constraints, competing commitments, and potential delivery risks.
• Analyze overtime and resource utilization to understand contributing factors, identify recurring scheduling or capacity challenges, and recommend practical adjustments to help manage workloads and reduce avoidable overtime.
• Forecast short- and medium-term resource needs, distinguishing confirmed project commitments from prospective work to support longer-term planning.
• Identify resource gaps and workload imbalances, bringing forward practical recommendations and adjusting schedules collaboratively as priorities change.
• Contribute to project proposals through preliminary resource plans, staffing requirements, level-of-effort estimates, and scheduling considerations.
• Maintain accurate scheduling information and provide regular updates to studio leadership on workload distribution, capacity, utilization, and recommended adjustments.

Architectural & Project Delivery

Approximately 70% of the role

Contribute directly to billable architectural project work, bringing your professional experience, technical knowledge, and judgment to project delivery.

The nature of your contribution will depend on your professional background and areas of expertise.

For someone with an architectural background, this may include:

• Contributing to architectural design and project development from early planning through construction.
• Supporting design coordination, technical reviews, and the development of architectural deliverables.
• Working with clients, consultants, and internal teams to advance project objectives.
• Providing architectural guidance and supporting the quality and consistency of project work.

For someone with an architectural technology background, this may include:

• Contributing to technical production, drawing development, and construction documentation.
• Providing senior technical coordination, detailing guidance, and drawing reviews.
• Supporting quality assurance and quality control throughout project development.
• Taking on Job Captain or senior technical coordination responsibilities.
• Identifying and resolving technical challenges, coordination gaps, and constructability concerns.

Studio Collaboration & Continuous Improvement

Help strengthen communication, coordination, and the everyday practices that support effective project delivery.

• Facilitate regular scheduling and resource planning discussions with project teams.
• Maintain open communication with contributors to understand project progress, changing priorities, and workload capacity.
• Ensure scheduling decisions, resource assignments, and adjustments are communicated clearly and consistently.
• Support Job Captains and project teams in navigating competing demands, anticipating challenges, and identifying practical solutions.
• Establish consistent approaches to collecting project updates, tracking milestones, and maintaining reliable resource information.
• Identify recurring scheduling challenges and workflow gaps, recommending improvements to planning tools, reporting, and coordination practices.
• Build strong working relationships across the studio and contribute to a culture of accountability, collaboration, and continuous improvement.

We're looking for someone who brings strong architectural project delivery experience alongside the ability to think critically about scheduling, resource planning, and how people and projects work together.

• Approximately 10+ years of relevant experience within an architectural practice or multidisciplinary design studio.
• A professional background in architecture, architectural technology, or architectural project management.
• Demonstrated technical knowledge and experience contributing to architectural building projects, with the capability to independently undertake billable project responsibilities.
• Experience developing project work plans, coordinating schedules, allocating resources, and managing competing project priorities.
• Strong understanding of architectural project phases, technical deliverables, construction documentation, and the time and resources required for effective delivery.
• Experience supporting quality assurance processes, coordinating technical reviews, or maintaining project quality documentation within an architectural or multidisciplinary design environment would be considered an asset.
• Ability to assess project requirements, anticipate resource conflicts, identify capacity gaps, and make informed recommendations.
• Experience using scheduling, resource management, and reporting tools to monitor workloads, project commitments, and utilization.
• Strong organizational and communication skills, including experience collaborating with leadership, facilitating planning discussions, and preparing clear recommendations.
• Sound professional judgment and discretion when working with confidential personnel, project, budget, and client information.

Education & Qualifications

• Post-secondary education in Architecture, Architectural Technology or a related discipline, or an equivalent combination of education and relevant professional experience.
• Professional architectural registration or a recognized architectural technology designation would be considered an asset, where relevant to the position.
• Project Management Professional (PMP) certification would be considered an asset.
• Additional training in project scheduling, resource planning, capacity management, or leadership would be considered an asset.

Technical Knowledge & Capabilities

• Understanding of project milestones, dependencies, budgets, resource utilization, and capacity forecasting.
• Proficiency with scheduling, resource management, and project management software, including Microsoft 365 and relevant industry tools.
• Ability to translate architectural project requirements into realistic staffing, scheduling, and delivery plans.
• Expereince with architectural design and documentation tools, such as Revit or AutoCAD, would be an asset, particularly for candidates contributing directly to technical production.

How You Work

Beyond your professional experience, you'll bring:

• Strong critical thinking, sound judgment, and the confidence to ask questions and challenge assumptions constructively.
• A proactive approach to anticipating challenges and identifying practical solutions.
• Clear, thoughtful communication and a collaborative working style.
• The ability to balance project deadlines, individual workloads, and broader studio priorities.
• Comfort navigating changing priorities in a busy, multidisciplinary environment.
• A commitment to accountability, follow-through, and continuous improvement.
• Alignment with zzap's values of care, honesty, collaboration, adaptability, and humility.

The Package

Salary: $90,000 - $110,000

Position Type: Permanent, full-time.

Location: On-site in Dartmouth, NS

Schedule: Monday to Friday, 37.5 hours per week

Travel: Some client and/or site visits occasionally

Benefits & Perks:

• Vacation and Wellness Time
• December Holiday Shutdown
• Summer Hours
• Flexible work arrangements
• Professional development support
• Wellness Spending Account
• Comprehensive Group Benefits
• Parental Leave EI Top-Up Program

Our Process & Application Details

At Placemaking 4G, we believe recruitment should be relational and affirming. We're working with zzap to ensure candidates feel respected, informed, and supported throughout the process.

If you're selected to move forward, you can expect an invitation to chat with a Lead Placemaker from P4G. This is an opportunity for us to learn more about your experience, what motivates you, and what interests you about this position.

Selected candidates will then be invited to a virtual interview with a Lead P4G Placemaker and two to three representatives from zzap.

Finalists may participate in a second-round interview or skills-based activity, either virtually or in person.

P4G will coordinate employment reference checks and support the offer process with the successful candidate.

Application Details
Applications will be accepted until Monday, November 23 2026 at noon AT.

Please include a cover letter that speaks to your experience and offers a glimpse of your personality.

Don’t be generic. Be yourself.

Placemaking 4G is a human-dynamics and recruitment firm that helps organizations rethink how they hire and how they support people once they’re through the door.

We partner with organizations to build thoughtful teams through human-centred recruiting services, leading human dynamics (human resource) consulting, facilitation, and educational offerings.