Executive Assistant, Engineering & Transportation

Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well-being of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community.

The West Vancouver Engineering & Transportation Division has an opening for a temporary, full-time Executive Assistant for a period of 6 months with: the ability to maintain confidentiality in all aspects of the work; knowledge of local government and its relationships with residents, other levels of government, and the private sector; and the ability to take the initiative and work independently to support the management team and the division as a whole. The successful candidate will be responsible for:

·Providing executive administrative support to the Director of Engineering Services, including assistance with highly sensitive, confidential projects and communications requiring tact and diplomacy;

·Providing general administrative support including the preparation of large volumes of correspondence, agendas, reports, presentations, statistics, major publications, and meeting minutes;

·Coordinating the division’s response to Freedom of Information requests and media inquiries;

·Organizing office functions including mail distribution, scheduling, ordering office supplies, filing and maintaining records;

·Leading or co-leading corporate initiatives related to the District’s Community Strategic Plan and the Department’s strategic work plan;

·Coordinating a variety of activities in preparation for staff and consultant meetings, community forums, and focus groups;

·Ability to adopt to a changing environment and handle multiple priorities;

·Providing a variety of information to internal and external contacts including explaining and interpreting rules and regulations which govern department operations; and

·Participating in other duties and special projects as assigned.

The successful candidate will have completed Grade 12 plus courses in administration support and at least three years’ experience as an administrative or executive assistant or combination of education and comprehensive related experience in public or private sector administration or business; high degree of proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; and the ability to communicate effectively both verbally and in writing and work effectively and tactfully with a diverse range of people and groups. Experience and/or familiarity with functions and services provided for by the Engineering Division considered an asset.

The District offers an optional compressed workweek and access to on-site fitness centres.

The successful candidate will be required to supply a police information check and a copy of their credentials.

0810-26-EXEMPT-03

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