Organizational Development Coordinator

Job Description

Reporting to the Manager, Organizational Development, the Organizational Development Coordinator is the first level point-of-contact in Organizational Development, receiving a variety of inquiries that will often require investigation and follow up. The successful candidate will be responsible for the implementation of corporate events and programs, and to manage budget tracking for such activities.

Accountabilities:

• Manages the manager's and Organizational Development team's scheduling and rescheduling of meetings, events and engagements based on identified priorities
• Coordinating and scheduling multidisciplinary meetings, events and engagements with program admins across the organization
• Working with vendors to ensure events and programs are scheduled based on priorities
• Manages schedules and supports corporate onboarding, working with internal partners
• Creates and formats documents, reports, spreadsheets, presentations, composes correspondence, manage databases using office software, publishing software and digital graphics
• Prepares standard forms and program or department templates or reports and related information for decision making purposes
• Conducts research, internet searches, compiles data and prepares reports as requested
• Develops and maintains paper and electronic filing systems including filing of confidential information
• Manages several inboxes, responding directly to staff and leaders and/or escalating to the manager, director or team members
• Manages learning management system administration including pulling reports, uploading courses and assigning courses
• Coordinates and keeps SharePoint and other cloud based environments current and accurately up to date
• Assists in the development of communication material which will be accessed by internal staff up to and including executive level, so attention to detail is critical
• Processes finance expense forms and invoices; processes procurement forms; processes travel arrangements
• Investigates budgetary and financial issues on behalf of the Organizational Development team
• Completes bi-weekly payroll entry verification
• Coordinates logistical requirements of program level meetings and events as well as external meetings overseen by the program
• Coordinates program or department submissions for regular events, such as the budgeting process, Accreditation and the participation of staff in mandatory training sessions
• Sets up system and security access as well as parking for new hires
• Coordinates the tuition reimbursement program

Qualifications

• University degree/college diploma in human resources management, business, education or organizational development or an equivalent combination of education and experience
• Minimum of one year recent office experience required
• Experience with learning management systems and/or human resources information system applications an asset
• Experience and proficiency with a wide range of software and online applications an asset
• Demonstrated knowledge of human resources principles and practices is required
• Requires strong organization skills and ability to prioritize tasks
• Must posses a strong customer service focus and attention to detail as well as excellent communication skills, both oral and written
• Proficiency in Microsoft Word, Excel and PowerPoint and other online applications
• Demonstrate initiative and commitment to learning
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Additional Information

Hours: Currently days (subject to change in accordance with operational requirements)

Annual Salary:

Minimum: $63, 433.50
Maximum: $79,267.50

Hybrid: Roles that function remotely, but require essential, regular onsite weekly work.

Internal application deadline: November 2, 2026

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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at human.resources@williamoslerhs.ca.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.