Jr. Administrative Assistant

Junior Administrative Assistant

Location: Edmonton, AB (Onsite)

Contract: 5 months

Hours: Monday to Friday, 8:15 AM – 4:30 PM (1-hour lunch)

Job Summary

We are seeking an organized and detail-oriented Junior Administrative Assistant to provide clerical, financial processing, and general administrative support. The ideal candidate has strong organizational skills, attention to detail, and experience with Microsoft Word, Excel, document formatting, and record-keeping.

Key Responsibilities

• Track and process requests using internal systems.
• Prepare invoices for review and approval and process invoices using financial systems.
• Maintain accurate electronic and physical records of invoices, claims, and other documents.
• Organize and maintain files in accordance with records management standards.
• Proofread and format Word documents, prepare memos, and draft correspondence.
• Track information and maintain spreadsheets using Excel.
• Answer phone calls and emails and direct inquiries to the appropriate departments.
• Copy, scan, fax, file, and organize documents.
• Coordinate meetings, book rooms, and assist with event planning.
• Prioritize multiple tasks, meet deadlines, and provide general administrative support to the team.

Requirements

• High school diploma or equivalent.
• Minimum 2 years of administrative experience.
• Proficiency in Microsoft Word and Excel.
• Strong document formatting, data entry, and record-keeping skills.
• Excellent written and verbal communication skills.
• Experience processing invoices or handling financial documentation.
• Experience with records management systems and electronic filing.
• Experience tracking requests, preparing correspondence, and maintaining spreadsheets.
• Familiarity with document management tools, Adobe, and other office applications.

BITS123