Payroll Coordinator

Position: Payroll Coordinator

Job Type: Full-Time.

Location: Hamilton, Ontario.

Pay Range: $50,000-60,000

WHY JOIN US

With over 120 years of experience in North America, Soletanche Bachy Canada (“SB Canada”) is an established leader in the deep foundations industry. Through our affiliation with the Soletanche Freyssinet group of companies, SB Canada combines local experience with international expertise and can confidently say “Build on Us”. Our employees enjoy a safe and stable work environment, and a culture based on integrity, teamwork and passion for our jobs.

By joining Soletanche Bachy Canada, you will become part of a growing team and have opportunities to build strong relationships with industry leaders from around the world with an employer that is committed to career development.

Key Responsibilities of the Role

• Assist with processing payroll for unionized and non-unionized hourly/salary employees across Alberta, British Columbia, Saskatchewan, and Ontario, including support for 11 union groups (4 in Eastern Canada, 7 in Western Canada), ensuring compliance with provincial legislation and adherence to internal payroll procedures and controls.
• Assist with end-to-end payroll processing, including T4s and Records of Employment (ROEs).
• Perform audits of payroll data to ensure accuracy and compliance.
• Assist with payroll-related reports using Excel and internal systems.
• Accurately process payroll using the Payworks platform.
• Maintain accurate and organized payroll records for data entry, calculations, and reporting.
• Collaborate with work sites to ensure accurate time entry and resolve related issues; assist with time entry as needed.
• Process employee changes and adjustments, ensuring appropriate authorization and adherence to deadlines.
• Maintain confidentiality and ensure compliance with privacy standards in handling employee payroll information.
• Update and maintain payroll records to reflect changes in employee status, including exemptions, job titles, departments, and divisions.
• Track and manage employee data related to attendance, vacation, leaves of absence, and overtime.
• Respond to payroll-related inquiries from employees, finance departments, and government agencies.
• Support internal and external audits by providing relevant payroll documentation and information.
• Investigate and resolve payroll discrepancies through thorough data analysis.
• Assist with processing various remittances, including Workers' Compensation (WCB) and union dues.
• Assist with preparing and processing monthly benefit remittances for group insurance and RRSP contributions, ensuring accuracy and timely submission to providers.
• Foster a collaborative and professional work environment, contributing positively to team dynamics.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Qualifications – What Will Make You Successful

Education

• Post-secondary education in Payroll Administration, Accounting, Finance, Human Resources, Business Administration, or a related field preferred.

Experience

• 2+ years of full-cycle payroll experience, preferably in a multi-provincial environment.
• Experience processing payroll for both hourly and salaried employees.
• Experience administering unionized payroll and interpreting collective agreements is strongly preferred.
• Experience preparing and processing year-end payroll activities, including T4s, T4As, Records of Employment (ROEs), and statutory remittances is preferred.
• Experience working with payroll audits, reconciliations, and payroll-related reporting.

Technical Knowledge & Skills

• Knowledge of Canadian payroll legislation, employment standards, and statutory requirements across multiple provinces is an asset.
• Proficiency with payroll systems; experience with Payworks is considered a strong asset.
• Proficiency in Microsoft Excel, including formulas, pivot tables, lookups, and data analysis.
• Experience processing benefit and pension/RRSP remittances, union dues, and Workers' Compensation Board (WCB) remittances is strongly preferred.
• Strong analytical and problem-solving skills with a high degree of accuracy and attention to detail.
• Ability to manage competing priorities and meet strict payroll deadlines.

Core Competencies

• Integrity and confidentiality in handling sensitive employee information.
• Strong organizational and time management skills.
• Exceptional attention to detail and commitment to accuracy.
• Effective communication and interpersonal skills.
• Customer service mindset with the ability to respond professionally to employee inquiries.
• Ability to work independently while contributing positively to a collaborative team environment.
• Continuous improvement mindset with the ability to identify efficiencies and process enhancements.

Required Designations or Certifications

• Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute is an asset.

*Only candidates being considered for this position will be contacted. SB Canada is an equal opportunity employer committed to diversity and inclusion. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Our team will directly work with you to ensure you are fully able to participate in the process.

*This posting is for an active vacancy we are currently hiring for.

*Please note: We may use Artificial Intelligence (AI) technology to assist with application screening and assessments. This technology is used as a support tool, and all hiring decisions are made by our hiring team.