Job description:
Company Description
Zgemi Inc. is a construction management and full-service general contractor. We provide design, development, renovation, restoration, and remodeling for hospitality, residential, commercial, and institutional buildings. At Zgemi, every project step will be handled by our experienced Project Managers and construction team to ensure successful completion on budget, on time, and beyond expectations. Through a close working relationship with contractors, designers, architects, and engineers, we offer innovative solutions for projects. We constantly strive to provide on-site performance, prioritizing safety, optimum planning, and coordination.
Job Purpose
The Receptionist / Office Administrator is the first point of contact for visitors, clients, and vendors. This role is responsible for managing front desk operations, providing administrative support to various departments, and ensuring smooth day-to-day office coordination. The ideal candidate is professional, organized, and able to handle multiple responsibilities in a fast-paced environment.
Duties & Responsibilities
· Greet and assist visitors and clients
· Answer, screen, and direct incoming phone calls and emails
· Handle incoming and outgoing mail, deliveries, and courier services
· Maintain organized digital and physical filing systems (drawings, invoices, job files, etc.)
· Schedule meetings, appointments, material pickups, and deliveries
· Assist with material ordering and follow-up with suppliers
· Book hotel accommodations and coordinate travel arrangements when required
· Open accounts with new suppliers and manage basic vendor communications
· Create and maintain supplier quote comparison sheets
· Update production tracking documents and internal records
· Monitor and maintain office supply inventory and equipment
· Ensure the front desk and office areas remain clean, organized, and presentable
· Support the project team with administrative tasks as needed (e.g., printing, compiling reports)
· Assist with basic data entry, time tracking, and document formatting when requested
· Liaise with internal departments (e.g., production, purchasing, accounting) to ensure smooth workflow
· Maintain confidentiality and professionalism when handling sensitive information
Qualifications & Skills:
· Degree or diploma in Office Administration, Business, or a related field
· 1–3 years of experience in an administrative or receptionist role
· Excellent verbal and written communication skills
· Strong organizational and time management abilities
· Proficient in Microsoft Office (Word, Excel, Outlook), experience with project tracking software is a plus
· Comfortable handling multiple tasks and shifting priorities in a fast-paced environment
· Ability to maintain confidentiality and handle sensitive information professionally
· Friendly, approachable, and customer service–oriented demeanor
· Strong attention to detail and follow-up
· Ability to work independently and collaboratively with cross-functional teams
Job type: Full-Time, Permanent, In person
Salary: $45,000.00 to $55,000.00
Benefits:
Schedule:
Job Types: Full-time, Permanent
Benefits:
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