Administrative Professional

Durward Jones Barkwell is one of the largest public accounting firms in the Niagara, Hamilton, and Halton regions, with offices spanning from Burlington to St. Catharines. The firm was founded in 1940 and features a dynamic group of professionals.

"Big enough to know, small enough to care." At DJB, these are the words we live by. We value our clients, and taking care of their unique needs is what drives our business. As part of our team, you will realize that to us, nothing is trivial. We have the experience to handle any situation, from complex mergers and acquisitions to assisting new entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live.

As one of Hamilton-Niagara’s Top Employers for 2026 and one of Canada's Top Small & Medium Employers for 2026, we lead in offering our employees an exceptional place to work. We offer all our employees:

• Competitive compensation and benefits package
• Flexible work-life balance and summer hours
• Professional development, learning, and growth support
• A dynamic team of employees who desire to see everyone succeed!

Our Firm has an opening for an Administrative Professional to join our team. The position details are as follows:

• Status: Full-time
• Office Location: Burlington, ON
• Salary Range: $62,000 - $79,000
• This role will participate in our Firm's structured bonus program and is eligible to receive our benefits and pension plan.
• Reason for Hire: New position/addition

Reporting to Partners, Principals, Managers, and Administrative Leads, you will be responsible for:

• Managing office operations and facilities to ensure efficient day-to-day business functions
• Coordinating administrative, marketing, and event support while managing communications and special projects
• Handling daily banking activities, including preparing and performing bank deposits and maintaining bank memos
• Preparing and assembling financial statements, tax returns, and regulatory filings
• Managing financial and year-end file administration by entering disbursements, performing file lock-downs and roll forwards, and maintaining organized electronic records and archives
• Coordinating billing operations by preparing interim and final invoices, billings, invoice requisitions, and WIP reports to support client billing
• Maintaining financial records and reporting by recording disbursements and expenses, preparing accounts receivable and month-end reports, and reconciling month-end interest
• Supporting financial administration by overseeing accounts receivable activities, including collections, follow-ups, statement preparation, interest recording, deposit applications, and account write-offs
• Providing administrative and operational support by training employees on timesheet systems, assisting with tax filing processes, and coordinating invoice approvals
• Additional responsibilities as required to support office and Firm objectives

The ideal candidate will have:

• Successful completion of a Business or Office Administration program, or equivalent
• Minimum three (3) years of experience in an administrative role, preferably within an office environment
• Proficiency in Microsoft Office applications, with an aptitude to learn standard Firm software and other relevant applications
• Sound judgment regarding confidential matters and time-sensitive material
• Strong ability to manage emails, calendars, and meeting requests
• Knowledge of CaseWare, CaseView, Doc.It, Taxprep an asset

If you are a confident, dedicated, and hardworking professional motivated to deliver high-quality service and value to clients, we would love to hear from you!

We appreciate all who express interest; however, only those selected for an interview will be contacted.

Additional Information:

Accessibility: In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, DJB will provide accommodations to applicants with disabilities throughout the recruitment, selection, and/or assessment process. Please inform Human Resources of any accommodation(s) required, and we will work with you to ensure a fair and accessible recruitment experience.

Use of AI Tools: AI tools may be used to support parts of the recruitment process (such as screening resumes and scheduling or organizing candidate information). Final decisions on all hiring steps are always made by our HR and management teams.