Purchasing and Administrative Assistant

Position: Purchasing & Administrative Assistant

Job Type: Full Time

Location: This position will be based in our office in Regina, Saskatchewan. This position will require you to work in-person.

WHY JOIN US

With over 120 years of experience in North America, Soletanche Bachy Canada (“SB Canada”) is an established leader in the deep foundations industry. Through our affiliation with the Soletanche Freyssinet group of companies, SB Canada combines local experience with international expertise and can confidently say “Build on Us”. Our employees enjoy a safe and stable work environment, and a culture based on integrity, teamwork and passion for our jobs.

By joining Soletanche Bachy Canada, you will become part of a growing team and have opportunities to build strong relationships with industry leaders from around the world with an employer that is committed to career development. SB Canada offers a competitive compensation and benefits package, making it an exceptional place to build your career. SB Canada is seeking a Purchasing & Administrative Assistant to join our Western Canada team.

Key Responsibilities of the Role

· Be an active participant in SB Canada's Health and Safety Program, helping to foster a positive safety culture as we continue to move from compliance to care.

· Work as an internal resource to Project Teams to support the effective management and delivery of projects throughout Western Canada.

· Support the management and tracking of project resources, including personnel, equipment, and project-related purchases.

· Track project invoicing and support Project Managers and Coordinators with cash flow management.

· Develop, maintain, and report on key performance indicators (KPIs).

· Create and track purchase orders, receive costs within the financial system, and generate project cost reports.

· Assist with the reconciliation of third-party invoices and project-related documentation.

· Provide administrative support to project teams, including document preparation, filing, and reporting.

· Assist Operations with workforce planning and union dispatch requisitions.

· Support onboarding activities for new employees and assist with office orientation as required.

· Prepare and witness statutory declarations and other project-related documentation.

· Coordinate employee travel, accommodations, and camp logistics for project personnel.

· Assist with receiving and processing client payments and related banking activities.

· Coordinate shipping, receiving, and courier services for project and office requirements.

· Assist with the preparation and coordination of trade shows, industry events, and client engagement activities.

· Support office operations, including office supply inventory, stationery orders, and general administrative requests.

· Organize company meetings, employee events, and team-building activities, including catering and venue arrangements.

· Format, edit, and prepare correspondence, reports, presentations, and other business documents.

· Coordinate office maintenance requests and liaise with building management and service providers.

· Maintain business licenses, memberships, subscriptions, and other corporate registrations.

· Travel periodically to project sites and other company offices as required to support business operations.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

Qualifications – What Will Make You Successful

Education: Certificate or Diploma in Office Administration, Business Administration, or a related field.

Experience:

• 1-3 years of experience in project administration, project coordination, construction administration, office administration, or business support roles.
• Experience supporting construction, engineering, heavy civil, industrial, or infrastructure projects is considered a strong asset.
• Experience assisting project teams with documentation management, reporting, invoicing, purchasing, logistics, or workforce coordination is preferred.

Soft Skills:

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Strong interpersonal and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with the ability to work both independently and collaboratively.
• Professional, proactive, and solution-oriented mindset.

Preferred Skills:

• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.
• Experience working with financial, ERP, project management, or document management systems.
• Experience creating and tracking purchase orders, project costs, invoices, and project-related documentation.
• Familiarity with construction administration, project controls, budgeting, scheduling, and reporting processes.
• Experience supporting project managers, operations teams, and field personnel.
• Knowledge of unionized workforce environments is considered an asset.
• Experience coordinating travel, accommodations, camp logistics, and workforce onboarding is considered an asset.

Required Designations or Certifications:

• Valid driver's license and ability to travel periodically to project sites and other office locations as required.

*Only candidates being considered for this position will be contacted. SB Canada is an equal opportunity employer committed to diversity and inclusion. If you are selected to participate in the recruitment process, please inform Human Resources of any accommodations you may require. Our team will directly work with you to ensure you are fully able to participate in the process.

*This posting is for an active vacancy we are currently hiring for.

*Please note: We may use Artificial Intelligence (AI) technology to assist with application screening and assessments. This technology is used as a support tool, and all hiring decisions are made by our hiring team.