Academic Coordinator

Brock University is located on the traditional territory of the Haudenosaunee and Anishinaabe peoples, many of whom continue to live and work here today. This territory is covered by the Upper Canada Treaties and is within the land protected by the Dish with One Spoon Wampum Agreement.

We are one of Canada’s outstanding comprehensive universities, where excellence and innovation thrive! Brock has been recognized as a Top Employer in Hamilton-Niagara for seven consecutive years. We have been ranked #3 as Canada’s Best Employers and top 10 as one of Canada’s Best Employers for Diversity. For 2025, Brock has been proudly recognized as one of Canada’s Top Employers for Company Culture, ranked seventh by Forbes in partnership with Statista. At Brock, you will find a welcoming, inclusive community and an exciting range of meaningful career opportunities.

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Post End Date:

August 3, 2026 at 11:59 PMThis job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

About the Role:

Reporting to the Faculty Services Manager, the Academic Coordinator provides comprehensive administrative and academic coordination support for academic programs within the Faculty. The position ensures smooth delivery of student services, program operations, and departmental processes, while maintaining compliance with institutional policies, procedures, processes and timelines. The Academic Coordinator acts as a key resource for Faculty leadership, and instructors, supporting program administration, academic integrity and financial processes. Additionally, the position allocates approximately 20% of time to support other faculties and partners at the Burlington campus.

The Academic Coordinator will:

• Coordinate administrative activities supporting academic programs, labs, and centres, including program planning, course scheduling, timetabling, and academic documentation;
• Support quality assurance activities, including instructor and course evaluations, program reviews, and accreditation requirements;
• Provide relevant information (, enrolment projections) to assist program with decision-making related to policy, course, or program changes;
• Administer program and course change process via the undergraduate programs committee (UPC);
• Liaise with individuals/departments involved in program matters, both internal and external to the program (, Registrar’s Office, Academic Advisors, Experiential Education Coordinators, Recruitment), and prepare communications and program updates;
• Coordinate teaching budgets, including TA and marker grader assignments/ hours, developing budgets, assigning hours and revising plans in consultation with Chair(s);
• Oversee TA and Instructor contractor entry, and support recruitment processes, including gathering requirements, tracking and ranking candidates, and ensuring compliance with collective agreements;
• Monitor TA budgets and offers and review timetables to determine staffing levels and ensure sufficient coverage;
• Support digital communications activities, including website updates, promotional materials, and content management, ensuring accuracy, consistency, and alignment with branding guidelines;
• Monitor program and department budgets, identifying variances or issues as needed;
• Support student lifecycle processes, including admissions, enrolment, registration, academic records management, degree completion activities, internship administration, and student engagement events; and
• Collaborate with internal and external partners to support faculty operations, projects, events, and strategic initiatives.

Key Skills and Experience:

• Diploma or degree in related discipline;
• Experience in academic administration or program coordination;
• Experience monitoring budgets, preparing reports, and working with financial systems;
• Knowledge of academic policies, procedures, and academic integrity processes within a post-secondary institution;
• Proficiency with computer systems and software applications;
• Excellent communication and interpersonal skills;
• Ability to manage multiple priorities, complex schedules, deadlines, and administrative processes in a fast-paced environment;
• Strong organizational and time-management skills with attention to detail;
• Promotes and embodies inclusivity and respect within the workplace and the broader community;

Preferred or Asset Skills:

• Experience supporting academic recruitment, contract administration, or collective agreement interpretation;
• Ability and willingness to learn and adapt to emerging technologies, including AI tools and platforms;

Salary and Total Rewards:

• Job Grade (I), Salary Scale $52, - 84,
• Target Hiring Range: $52, - 56,*
• This is a permanent position that includes:
• Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.
• Pension Plan: Enrollment eligibility in the Brock University Pension Plan.
• Vacation: Up to 3 weeks per year, in addition to university holidays.
• Professional Development: Eligibility for the Brock Tuition Waiver Program.

We are committed to offering flexible work arrangements where possible as outlined in our . As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitmentprocess, as outlined in ourand consistent with the requirements of the Ontario Human Rights contact if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting .