Office coordinator

Are you looking for an exciting opportunity within a dynamic, warm, and professional environment? Randstad Canada is currently recruiting an Office Coordinator for one of our premier clients.

As a true brand ambassador, you will be the first point of contact for our visitors and the central pillar of office life. If you have an excellent sense of customer service, great energy, and love variety in your work, this position is made for you!

Advantages
Status: Temporary contract from July 27th to August 7th

Schedule: Full-time, day shift, Monday to Friday

Training Period: A paid half-day training session is scheduled between July 20 and July 24.

Location: Modern and easily accessible offices

Environment: Humane, collaborative team with a positive work atmosphere

Responsibilities
Under the supervision of the management team, your daily and straightforward tasks will include:

Call Management: Professionally answer incoming phone calls and direct clients/partners accordingly.

Front Desk Greeting: Warmly welcome visitors arriving for interviews or meetings.

Communication Management: Respond to and follow up on emails as needed.

Logistics and Shipping: Receive, sort, and distribute incoming packages to the correct recipients, and assist with outgoing shipments.

Office Maintenance: Ensure the kitchen area is clean and well-stocked (quickly refilling and cleaning the coffee machine, loading/running the dishwasher, etc.) to maintain a pleasant environment for the team.

Qualifications
Bilingualism: Functional bilingualism (French and English) is essential for this role, as you will handle calls, visitors, and internal communications with English-speaking team members.

Experience: Previous experience in customer service, reception, or administrative support is an asset (motivated junior profiles are welcome!).

Tech Skills: Comfortable with basic computer navigation and the MS Office suite (specifically Outlook for emailing).

Key Traits: Excellent interpersonal skills, resourcefulness, punctuality, and a strong sense of organization.


Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English


Summary
Are you interested?

Email us anytime at: morgane.gonsaud@randstad.ca

If you know anyone else interested in administrative support positions, please feel free to share our contact information with them. We would be delighted to help!

For more information about this position and all other available opportunities, please visit www.randstad.ca.

We look forward to receiving your resume! All resumes received will be considered equally. Only selected candidates will be contacted.

Randstad Canada
525 Avenue Viger Ouest, Suite 501, Montréal, Québec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.