Postdoctoral Fellow Administrator

About this

Opportunity

The University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations Code

The salary range for this position is:

• Recruitment range: $82,639 - $103,165 maximum starting salary is determined through knowledge, experience and internal equity.
• Performance range: $118,559 salary range ceiling is available through annual performance increases.
  

Job Summary

Mandate/Core purpose of the role:
Reporting to the Manager, Grant Funded Research Personnel, the Postdoctoral Fellow (PDF) Administrator will provide a single point of contact for the UVic community, including faculty members, staff, as well as current, former, and prospective PDFs, for all PDF-related inquiries. The PDF Administrator will also provide ongoing support to all PDFs at UVic throughout the duration of their term(s), including fielding questions, onboarding new PDFs, and coordinating the development and delivery of professional development and training opportunities.
The position will be a key resource for faculty supervisors and academic units in matters related to recruitment, appointment, management, and tracking of PDFs, providing expert advice regarding the policies and practices that govern them. The position will also manage internal and external funding schemes targeted to PDFs, including UVic’s Aspiration Postdoctoral Fellowships and Banting Postdoctoral Fellowships. The position will serve a large and diverse population of PDFs, requiring excellent interpersonal and communication skills, diplomacy, and cultural sensitivity.

Objective:

• Work closely with faculty members, academic units and PDFs to provide advice and support.
• Provide education and training to enhance the career development of PDFs and facilitate the recruitment and hiring of PDFs by faculty members.
• Collect, organize, analyze, and interpret diverse sets of information.
• Build UVic’s capacity to host PDFs and to attract funding for PDF-driven research.

Job Requirements

Qualifications:
A graduate degree and three years of work experience relevant to the primary responsibilities outlined. A combination of academic training and work experience may be considered.

• Commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive and respectful working and learning environment.
• Knowledge of human resource management principles, laws and practices.
• Excellent communication, interpersonal and conflict resolution skills
• Ability to maintain a high level of confidentiality.
• Experience with advising students, researchers, faculty, or other individuals on processes, procedures, and policies.
• Ability to collect, organize, analyze and interpret diverse sets of information to address various inquiries and make informed decisions.
• Ability to prepare clear and concise written materials including reports, briefing materials, and web content.

Core competencies

• Ability to navigate conflict and engage in problem solving;
• Build relationships and develop partnerships- identify ways to promote collaboration, partnership and cross-organizational activities that share knowledge and pool resource.
• Be socially and culturally responsive- proactive in seeking information about the social and cultural issues that contribute to UVic’s diversity.
• Remain Agile- adapt to changing business needs, conditions, and work responsibilities.

The following would be considered assets:

• Understanding of the post-secondary research system across disciplines in BC, Canada and other jurisdictions;
• Familiarity with UVic’s structure including academic and non-academic departments, programs, and services as well as research centres and entities;
• Research experience obtained in graduate studies or in a career;
• Experience as a Postdoctoral Fellow, or in administering PDF-relevant programs.
• Familiarity with UVIC’s Payroll and Research Accounting processes

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here