Executive Administrative Assistant Regional Chair

Job Description

Executive Administrative Assistant to the Regional Chair

Office of the Regional Chair

Status: Contract Full Time (Assignment up to 18 months)

Salary Range: $75695 - $94621 per annum (plus comprehensive benefits where applicable)

Hiring Range: $75695 - $85159 per annum

Work Mode: Hybrid*see below for more details about this work mode.

Location: 10 Peel Centre Drive Brampton ON

Hours of work:35 hours per week.

Reporting to the Chief of Staff the Executive Administrative Assistant provides confidential and administrative support to the Regional Chair and the Office of the Chair. The role is responsible for managing the Chairs schedule coordinating meetings and correspondence and supporting the planning and delivery of special projects.

The successful candidate will operate in a fast-paced politically sensitive environment requiring a high degree of professionalism discretion and sound judgment.

What you will do in this role:

• Manage the Regional Chairs calendar including scheduling and coordinating internal and external meetings
• Prepare and compile background materials briefings and relevant documentation for meetings and events
• Review prioritize and manage incoming correspondence including email and mail ensuring timely action and follow-up
• Track and coordinate responses to action items ensuring deadlines are met
• Arrange travel logistics and accommodations for the Regional Chair and Office staff
• Provide administrative support for projects and initiatives within the Office of the Chair
• Coordinate meetings events and related logistics
• Maintain accurate records files and documentation in accordance with corporate policies and legislative requirements
• Process financial transactions including expense reconciliations invoices purchasing card statements and requisitions
• Process Regional Councillor expense claims
• Maintain and update key contact lists
• Respond to phone inquiries and provide general office support
• Liaise with Council members staff and stakeholders and support responses to resident and constituency inquiries
• Monitor Council and Committee activities to maintain awareness of emerging issues Provide coverage and support within the Office as required
• Perform other duties as assigned
• Demonstrate a commitment to diversity equity and inclusion through continuous development modeling inclusive behaviors and proactively managing bias

What the role requires:

• Post-secondary diploma in Business Administration or a related field with a minimum of four (4) years of senior administrative experience preferably within the public or municipal sector. Combination of education and experience may be considered
• A satisfactory Level 1 Criminal Record Check obtained directly from a police station (third-party background checks will not be accepted).
• Experience supporting senior leaders in a political or executive environment is preferred
• Knowledge of municipal governance political structures and corporate policies and procedures
• Advanced proficiency in Microsoft Office applications
• Strong organizational analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Demonstrated ability to manage multiple priorities and meet tight deadlines
• High level of professionalism confidentiality discretion tact and diplomacy
• Strong customer service orientation and ability to work collaboratively
• Ability to work outside regular business hours as required

Working at the Region of Peel
The Region of Peel is committed to creating a respectful inclusive and collaborative workplace. Employees are expected to demonstrate integrity accountability and a commitment to service excellence in supporting the organizations goals and the communities we serve.

Perks @ Peel and why you will love working for us:

• Comprehensive Health Dental Vision benefit plan including psychological health effective start date
• Eligible to enroll into OMERS pension plan
• Accrue Vacation on a monthly basis starting at 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Supportive leadership and a culture of respect and inclusion

Be bold. Think big. Join us.

In this role youll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

Its important to note that your off-site work location must be within the province of Ontario. This ensures that were compliant with all regulations and policies.

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview: Our recruitment process may include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders as important communications regarding your application may be directed there.

Ifthis opportunity matches your qualifications and experience please apply on-line.

About Us

Peel Region consists of the cities of Brampton and Mississauga and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200000 businesses.

Were working to create a community that is safe inclusive and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6700 strong and since 1974 weve been delivering a wide range of resident focused services. Our services include paramedic services health programs long-term care and services for seniors child care support garbage collection and recycling waste water and water treatment road maintenance financial assistance and housing support.

Recognized by Canadas Healthy Workplace Month with the Great Employer Award presented by Excellence Canada Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity practices inclusion recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region people come first. Each employee has an important role within our community and when we work together its impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You wont find a better opportunity than Peel Region.

Additional Information

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact

Please be advised Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicants responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings interview dates) it is imperative that applicants check their email regularly. If we do not hear back from applicants we will assume that you are no longer interested in the position and your application will be removed from the competition.

Required Experience:

Junior IC

Employment Type : Full-Time
Experience: years
Vacancy: 1
Yearly Salary Salary: 75695 - 85159