Contracts Administrator

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

Reporting to the Senior Manager, Procurement and Subcontract, the Contracts Administrator will support the commercial and contract management of some major projects in civil.

The Hamilton LRT Alliance has been selected by Metrolinx as the development partner for the Hamilton LRT – Package 1: Civil & Utilities. Under the alliance model, Aecon provides construction capability and resources as part of an integrated team, working collaboratively with all alliance participants to progress design, cost, and construction schedules during the project’s development phase.

The Hamilton LRT isn’t just a transit project—it’s reshaping how a city connects, grows, and moves. Join us in being part of a dynamic team building critical infrastructure that will leave a lasting legacy for generations to come!

What You'll Do Here:

• Work with project delivery team to manage commercial/contractual issues.
• Change management, including schedule interpretation and claims administration.
• Maintain contractor filing system and administer project contracts; such as, project agreement, contracts, consultancy agreements, and purchase agreements.
• Ensure all contract deliverables and timelines are met while providing leadership to ensure commercial risk on project contracts are minimized.
• Take part in the drafting, review and negotiation phases of various downstream agreements.
• Monitor procurement scheduling and plans, facilitate competitive tendering process for materials, goods, services and equipment, including development of terms and conditions, scope and specification requirements, implementing and overseeing the bidding process with pre-qualified companies, evaluate submitted bids including tender analysis and recommendation.
• Engage with Aecon’s insurance advisors to develop appropriate Project insurance programs and coverages.
• Chair and document progress review meetings with individual contractors to monitor contractor performance and deliverables.
• Exercise proper judgment to engage with Aecon’s legal advisors to seek advice at the appropriate times.
• Support risk management implementation and mitigation plans to help identify potential risks for the project.
• Proactively analyze the risks associated with projects in the bid phase.
• Commercial and contract management of project close out/post practical completion, including defect liability period and O&M.
• Coordination of contract deliverables with other functions (e.g. Construction, Project Controls, Finance, etc.).
• Manage performance security for contractors (Performance bonding, letters of credit and contractor parental guarantees).
• Ensure compliance of overall procurement plans and Subcon SOP for procurement coordinators and specialists.

What You Bring to the Team:

• 3–5 years’ experience working for a contractor on a large-scale project.
• Legal, Engineering or Quantity Surveying degree or equivalent preferred
• Knowledge of construction law, Construction Act, negotiating and drafting construction contracts.
• Knowledge of project operations, policies, procedures, and strategic direction.
• Career progression from quantity surveyor would be an advantage
• Minimum of 3 years commercial/contract management experience on major projects working with different partners throughout the project life cycle from bid to contract closeout.
• Understanding of construction planning, scheduling and management.
• Experience dealing with labor obligations and their impact on the Project.
• Proficiency using Microsoft office (Excel, Outlook, Word, PowerPoint) and SAP (Procure to pay)
• Strong decision-making ability and negotiation skills

Reason for Vacancy: New

The expected pay range for this role is $80,000 - $100,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.