All Brains Clinic Ltd., a Vancouver-based mental health and assessment clinic, is seeking a Clinic Administrative Support Supervisor to lead and coordinate our administrative support team and keep clinic operations running smoothly.
The successful candidate will supervise a team of 5 administrative support staff (reception, scheduling, patient intake, and records) and coordinate daily scheduling and administrative workflow with the clinic's clinical team of psychologists, psychiatrists, and specialists.
Position details
- Permanent / indeterminate, full-time, 30 regular paid hours per week, non-seasonal
- Work location: 6205 West Blvd, Vancouver, BC V6M 3X4 (on-site)
- Start date: As soon as possible
- Language of work: English
- Benefits: Paid vacation and paid sick leave in accordance with BC Employment Standards
- NOC: 12010 — Supervisors, general office and administrative support workers (TEER 2)
Main duties
- Co-ordinate, assign and review the work of reception, scheduling, patient-intake and records staff
- Establish work schedules and office procedures and coordinate daily administrative workflow with other clinic units
- Resolve administrative workflow problems and prepare routine operational reports
- Train administrative support staff in job duties, privacy/confidentiality procedures, and clinic policies
- Requisition office supplies and ensure smooth operation of office equipment, arranging maintenance and repairs as needed
- Coordinate appointment scheduling and patient flow with the clinic's clinicians (psychologists, psychiatrists, and specialists)
- Perform administrative support duties alongside the team as required
Requirements
- Completion of secondary school required
- Completion of college courses related to office/administrative support usually required
- 2 to less than 3 years of experience supervising office / clerical / administrative support staff required
- Experience in a clinic, medical office, or high-volume service environment is an asset
- Familiarity with workflow management or scheduling software (e.g., Monday.com, Calendly, or similar) is an asset
- Strong organizational, scheduling and communication skills
- English language proficiency required
Please include a resume and a brief cover letter describing your supervisory experience.
All Brains Clinic Ltd. is an equal-opportunity employer. We welcome applications from all qualified candidates, including Canadian citizens and permanent residents, who are legally able to work in Canada.
Clinic Administrative Support Supervisor • Vancouver, British Columbia, Canada
A healthcare provider in Burnaby is seeking a Lab Technician/Administrator.Responsibilities include managing patient intake, conducting health screenings, and performing laboratory procedures.The i... Show more
The salary range for this position is CAD $41.The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements a... Show more
Elevate your administrative career with Watson Gloves in Burnaby, BC, as an Administrative Assistant.This on-site position focuses on creating a well-structured and welcoming office space that supp... Show more
The salary range for this position is CAD $41.The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements a... Show more
A healthcare recruitment agency is seeking a Medical Office Assistant to join an ENT clinic at St.The ideal candidate will manage patient interactions, scheduling, and documentation, requiring a Me... Show more
Busy practice that can see 35 patients easily per day, with flexibility to adjust to locum preference.Experienced MOA support is available.Coverage needed for 2 weeks, exact dates flexible in July ... Show more
Step into an on-site Administrative Assistant role, where your organizational prowess and technical skills in Microsoft Office will enhance our daily operations.This position is essential for effec... Show more
Helping House" provides wholistic, culturally integrated health & wellness services for Indigenous clients and families.Our interdisciplinary teams include community health programming; primary car... Show more
Pursue an impactful career as an Administrative Assistant with Innergex Renewable Energy in Vancouver, BC.Provide crucial administrative support to project teams and coordinate significant communit... Show more
A prestigious client in the technology industry is seeking a Mid-Level Administrative Assistant in Vancouver.This hybrid role involves supporting the Microsoft AI team with various administrative t... Show more
Coordinate, assign and review the work of clerks engaged in the following duties: word processing; record keeping and filing; operating telephones and switchboards; data entry; desktop publishing; ... Show more
Fraser Valley Cataract and Laser (FVCL) is a leading BC-based organization that provides patient-centered ophthalmology eye care in advanced medical and surgical facilities.We continue to work towa... Show more
Elevate client services as a Regional Coordinator with Scotiabank in Vancouver, British Columbia.Utilize your organizational skills to support administrative functions and drive compliance across o... Show more
Support TELUS Health clients as an Administrative Associate in Vancouver.This full-time position focuses on delivering outstanding customer service and efficient administrative support.At 300-808 N... Show more
Elevate your career as an Operations Assistant with Changepain Medical & Allied Health Clinic in Burnaby, BC at $24.This part-time position is vital for executive support.In this role, you will del... Show more
Pay range is shown as an hourly rate.PCRS operates on a fixed wage grid with a step increase typically granted after one year of employment.Foundry is an integrated youth services (IYS) initiative ... Show more
Elevate patient care at Brush Dental in Vancouver as a full-time Administrative Assistant.The role encompasses vital administrative tasks that contribute to an exceptional dental experience.At Brus... Show more
The salary range for this position is CAD $60.Come work as a Manager, Clinical Operations with Vancouver Coastal Health (VCH)!.Vancouver Coastal Health is looking for a Manager, Clinical Operations... Show more
A reputable dental clinic in Vancouver seeks a full-time Dental Administrator to support patient care and manage administrative functions.The role requires a minimum of 3 years of experience, with ... Show more
We are hiring client care coordinators across our five studios.First point of contact for every client.You own booking, billing, coverage questions, and the calm, friendly tone that makes the studi... Show more
){kind=logo}
