Clerk II WordData Operator

Connect with us!

LinkedIn

Facebook

Are you a detail-oriented professional who excels at high-accuracy data management and thrives in a fast-paced role The City of Edmontons Parks and Roads Services branch is seeking a dedicated and precise District Support Clerk II to join our Mobility Infrastructure Services this crucial behind-the-scenes role you will play a key part in the contribution of our section focusing on specialized high-volume data entry and ensuring the integrity of vital financial and payroll information. If you are passionate about maintaining flawless data accuracy collaborating to resolve payroll issues we encourage you to apply!

Reporting to the Administrative Lead the District Support Clerk II is responsible for executing essential daily data entry clerical and administrative functions that directly support the operational success of our business area. Operating within a fast-paced environment your primary focus will be the accurate and efficient input of daily labour equipment hours and material usage into SAP systems as well as auditing bi-weekly payroll data in PeopleSoft and SAP to ensure seamless data transfer. As a vital member of Parks & Roads Services you will actively cultivate our shared vision and champion continuous improvement while embodying our core cultural commitments.

What will you do

Specialized Data Entry

• Accurately and efficiently input daily labour equipment hours and material usage for Mobility Infrastructure Services (MIS) field staff into SAP systems (CAT2 MIGO) within established timelines
• Audit and verify bi-weekly payroll data across SAP and PeopleSoft to ensure successful data transfer prior to payroll deadlines
• Maintain up-to-date technical knowledge of PARS time entry processes
• Respond to and collaborate with District Leadership and Payroll/Employee Service Centre to resolve basic pay inquiries and discrepancies for frontline staff
• Update employee master data and work schedules in SAP including setting up time administrators for new or transferring staff

Provide Essential Administrative and Clerical Accountabilities

• Maintain digital and physical records including managing bills of lading and packing slips ensuring all documents conform to City of Edmonton formats
• Coordinate the employee off-boarding intake process
• Process reimbursement requests and monitor Bank Overtime payout submissions to ensure timely processing
• Coordinate seasonal evaluations (creating and storing files) and manage general office logistics such as booking meeting rooms and requisitioning stationery and office supplies

Generate and Review Reports

• Perform specialized entries for Statistical Key Figures (SKF) to track program accomplishments and assist with the adjustment of SAP inventory as required
• Extract attendance reports and generate specialized weekly and monthly operational reports for supervisors
• Monitor usage hours for City-owned and City-leased equipment
• High School Diploma including business subjects with an emphasis on general office practices OR the successful completion of an office administration certificate
• A minimum of two (2) years of progressively responsible related administrative and clerical experience

Assets:

• Strong knowledge and hands-on experience with municipal software and databases including Google Products SAP (CAT2 MIGO PA30) and PeopleSoft
• Demonstrated experience in procedure creation data entry and database administration

Skills required for success:

• Excellent verbal and written communication skills with a strong focus on delivering outstanding customer service
• Exceptional attention to detail and high accuracy with grammar punctuation and spelling ensuring all documents conform to corporate formats
• Superb time management skills with a proven ability to prioritize tasks coordinate work assignments and adapt schedule priorities in a fast-paced environment
• Proven ability to handle sensitive information with the utmost discretion and confidentiality
• Ability to establish and maintain effective working relationships with community partners vendors and internal staff across various business units
• Ability to make independent decisions in accordance with established policies procedures and standard operating guidelines
• Alignment with our Cultural Commitments and Leadership Competencies ( a culture of equity diversity reconciliation and inclusion

Conditions of Employment:

• Applicants may be tested on administrative skills software proficiency and data entry accuracy as part of the recruitment process

Work Environment:

• This position operates primarily in a professional indoor office setting requiring constant sitting active focused listening and visual acuity. Operational duties involve frequent standing walking and climbing stairs. Occasional tasks include lifting items up to 20 lbs and navigating day-to-day workplace stressors in an evolving environment
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

The City of Edmonton values applicants with a diverse range of skills experiences and competencies and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation please contact . Learn more about our benefits to 1 temporary full-time position for up to 18 months as per article 18.02 of the collective agreement

Hours of Work: 40 hours per week

Salary Range: $25.174 - $31.256 (Hourly); $52563.310 - $65262.530 (Annually)

Recruitment Consultant: AG/SO

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Employment Type : Full Time
Experience: years
Vacancy: 1
Hourly Salary Salary: 25 - 31