Talent.com
Crewbloom
Remote Administrative Assistant (Cleaning Company & Virtual Assistant Company)Crewbloom • Terrebonne, Quebec
Remote Administrative Assistant (Cleaning Company & Virtual Assistant Company)

Remote Administrative Assistant (Cleaning Company & Virtual Assistant Company)

Crewbloom • Terrebonne, Quebec
30+ days ago
Job type
  • Full-time
  • Part-time
  • Remote
Job description

We are seeking a proactive, detail-oriented Administrative Assistant to provide dual support for our client’s cleaning and virtual assistant firms. This role is perfect for a self-starter who excels in organized environments and thrives with high autonomy. As businesses grow, the successful candidate will have opportunities for increased administrative responsibilities and optional cleaning shifts.

Schedule:

Mondays, 9 AM–3 PM or every second Monday (Flexible Within This Window)

Possible additional hours in the future, more hours as coverage for cleaners

Location: On-Site

Employment Type: Part-Time

Job Responsibilities

  • Cleaning Company Tasks
    • Schedule & Confirm: Keep the weekly client calendar updated and verify all bookings.
    • Assign & Update: Delegate jobs to cleaners and ensure they have the latest notes for every project.
    • Communicate: Promptly answer customer questions through all communication channels.
    • Monitor Payments: Process invoices, follow up on payments, and keep financial records organized.
    • Manage Billing: Assist with the weekly payroll and billing process for contractors.
    • Track Progress: Compile weekly service logs and data into easy-to-read reports.

  • Virtual Assistant Company Tasks
    • Maintain Profiles: Keep our CRM updated with accurate records for all VAs and clients.
    • Track & Bill: Audit VA hours and assist in the preparation of weekly invoices.
    • Onboarding Support: Oversee the intake process to ensure a smooth start for every new client.
    • Reporting: Create weekly summaries that highlight key performance metrics.
    • Facilitate Communication: Ensure clear, professional correspondence between clients and the VA team.
    • General Admin: Manage day-to-day administrative projects and record-keeping.
  • Prior administrative experience is required
  • Must be able to pass a standard criminal record check
  • Proven ability to work independently with high autonomy and minimal oversight
  • Exceptional verbal and written English communication skills
  • Comfortable utilizing Google Workspace, managing spreadsheets, and navigating CRM platforms
  • Strong time-management skills with a focus on accuracy and task prioritization
  • Must be legally authorized to work in Canada
  • Candidates should have a minimum of 2 years of residency in Canada, featuring a strong understanding of the local market and cultural nuances

Minimum Technical and Work Environment Requirements:

  • Internet Connection:
    • Primary internet connection with a minimum speed of 15 Mbps.
    • Backup internet connection with at least 10 Mbps.
    • Backup connection must be capable of supporting work during a power outage.

  • Primary Device:
    • Desktop or laptop equipped with at least:
      • Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
      • A minimum of 8 GB RAM.

  • Backup Device:
    • Must meet or exceed the performance of an Intel Core i3 processor.
    • Must be functional during power interruptions.

  • A functioning webcam.
  • A noise-canceling USB headset.
  • A quiet, dedicated home office space.
  • Peripherals and Workspace: A smartphone for communication and verification purposes.
  • Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
  • Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
  • Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
  • Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
  • Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
  • Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
Create a job alert for this search

Remote Administrative Assistant (Cleaning Company & Virtual Assistant Company) • Terrebonne, Quebec

Similar jobs

Survey Taker: Earn up to $25 per survey (Remote)

Earn HausSaint-Lin--Laurentides, QC, CA
Remote
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Administrative Assistant

International Civil Aviation OrganizationMontreal (administrative region), QC, CA
Full-time

The Ethics Office functions on the principles of independence, impartiality, and confidentiality.Its activities foster and promote a culture of ethics, integrity, accountability, transparency, and ... Show more

 • Promoted

Administrative Assistant - Senior(Remote) JP853

PathlionMontreal (administrative region), QC, CA
Remote
Full-time

Positions: Claim Payment Coordinator supporting the Childcare Claims Unit and Child Care Funding Coordinator positions are part of the Alberta Child Care Grant Funding team.Process provincial grant... Show more

 • Promoted

Administrative Assistant

Mila - Quebec AI InstituteMontreal
Full-time

The Administrative Assistant plays an essential role in the effective management of operations within their team.In close collaboration with the Director of Applied Research in Machine Learning and... Show more

 • Promoted

Administrative Assistant

Quarry ConsultingMontreal (administrative region), QC, CA
Full-time

Our trusted client is seeking one a full-time Senior Administrative Assistant to support operations in Montreal, Quebec.We’re looking for someone with:.Reliability level security clearance (valid).... Show more

 • Promoted

Virtual assistant Airbnb/VRBO/Booking.com

KanzMontréal, Montreal (administrative region), Canada
Full-time

Be among the first 25 applicants.We are a dynamic property management company specializing in short‑term rentals and Airbnb listings.Our team handles every aspect of the rental process—from guest c... Show more

 • Promoted

Remote Growth & Admin Coordinator

Mash StrategyMontreal (administrative region), QC, CA
Remote
Full-time

Sign in to set job alerts for “Finance Administration Coordinator” roles.Finance Administration Coordinator Jobs in United States.Research Financial Administrator Assocaite.Executive Assistant - Fi... Show more

 • Promoted

Executive Assistant

EvlvMontreal (administrative region), QC, CA
Full-time

Some travel to NY may be required!.This trusted right-hand role involves both professional assistance, ensuring smooth coordination of daily operations, meetings, and communications.The ideal candi... Show more

 • Promoted

Remote Virtual Assistant

AYS IncMontreal (administrative region), QC, CA
Remote
Full-time

Position: Remote Virtual Assistant.AYS Inc is a leading provider of virtual assistant services, specializing in helping businesses streamline their operations and increase productivity.Our team of ... Show more

 • Promoted

Remote Software & Web Sales Executive – Commission-Only

Lunaris SoftwareMontreal (administrative region), QC, CA
Remote
Full-time

A software development company based in Canada seeks a proactive Sales Executive to drive client acquisition and foster relationships.This full-time remote role emphasizes lead generation, contract... Show more

 • Promoted

Administrative Assistant

E.C.I. NETWORKS INC. (ECI NETWORKS)Montreal (administrative region), QC, CA
Full-time

Manage office operations, including scheduling, meetings, events, and internal communications.Take meeting notes, prepare documentation, and follow up on action items.Assist with RFP preparation an... Show more

 • Promoted

Executive Assistant

Airbus Atlantique Canada Inc.Montreal (administrative region), QC, CA
Full-time

Job Description Context / Work environment: As a trusted partner to Management, your role is to provide high-level executive and operational support.In a dynamic and fast-changing environment, you ... Show more

 • Promoted

Bilingual Administrative Support in Real Estate

SageBeans RPOMontreal (administrative region), QC, CA
Full-time

Join our team as a Bilingual Administrative Support in Real Estate, where your fluency in French and English is essential.This role focuses on providing top-notch support in property management.Can... Show more

 • Promoted

Administrative Assistant for Commercial Real Estate

Proforce PersonnelMontreal (administrative region), QC, CA
Full-time

Become a key player as a bilingual Administrative Assistant in a reputable Westmount commercial real estate company.Engage in diverse administrative tasks supporting both management and client inte... Show more

 • Promoted

Clean Energy Co-Founder / CFO (100 % remote) (m/f/d)

EWORMontreal (administrative region), QC, CA
Remote
Full-time

Clean Energy Co-Founder / CFO (100% remote) (m/f/d).Join us to build a €1B+ company with us!.We are serial entrepreneurs, e.Paul Müller (founder Adjust, €1.B exit), Petter Made (founder SumUp, €8B)... Show more

 • Promoted

Experienced Administrative Assistant at Intact Lab

Intact Financial CorporationMontreal
Full-time

Join Intact Lab as an Experienced Senior Administrative Assistant, balancing hybrid work while supporting leaders and enhancing departmental efficiency in Toronto or Montreal.This role as Senior Ad... Show more

 • Promoted

Administrative assistant

JLD - Laguë (John Deere dealer)Laval, QC, CA
Full-time

Come and make a career at Green Tech and apply for our open positions in Quebec and Ontario.Are you looking for a career and challenges that are.JLD‑LaguëGroup is one of the largest John Deere deal... Show more

 • Promoted

Senior Administrative Assistant, Real Estate Investments

PSP Investments | Investissements PSPMontreal (administrative region), QC, CA
Full-time

We’re one of Canada’s largest pension investors, with CAD$299.We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Res... Show more

 • Promoted

Administrative Assistant

Henley & Partners - The Firm of Global Citizens®Montreal, Montreal (administrative region), CA
Full-time

Join Henley & Partners - Unlock Your Potential! As the leading global citizenship and residency advisory firm, we specialize in helping clients navigate investment migration and citizenship plannin... Show more

 • Promoted

Administrative Expert for President's Office at Transat

Air TransatMontreal (administrative region), QC, CA
Full-time

Enhance your career at Transat as an Administrative Expert for the President's Office.This executive assistant role combines organizational support with strategic project management.Working closely... Show more