Project Coordinator

As the Project Coordinator you will be involved in:

Coordination & Administrative Support

• Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification
• Coordinate contracts MSAs change orders invoices and vendor documentation throughout the project lifecycle.
• Assist with project closeout including documentation lessonslearned workshops and final reporting.
• Attend and support project meetings (design reviews contractor/consultant coordination client meetings) and ensure followthrough on action items.
• Assist Project Managers with consultant and vendor coordination to process payments track commitments and maintain accurate financial records.
• Provide day-to-day coordination support across all phases of the project including planning design procurement construction and closeout
• Support project execution through highly detailed administrative functions ensuring accuracy and completeness of all documentation
• Assist with maintaining project budgets and schedules by tracking updates and supporting risk identification

Project Controls Reporting & Systems Management

• Initiate and track vendor POs change orders and related approvals.
• Monitor contract and changeorder progress from submission through final approval.
• Prepare transcribe and distribute accurate and timely meeting minutes ensuring clear capture of discussions decisions and action items
• Maintain and actively manage project logs including action item logs decision logs risk and issue registers deliverable and milestone tracking logs
• Track all project deliverables and ensure consistent follow-up with stakeholders to drive completion
• Develop and maintain high-quality reports dashboards and presentations for internal teams and external stakeholders
• Prepare clear professional written communications summaries and status updates
• Ensure all project documentation is properly organized version-controlled and up to date in project systems

Documentation Compliance & Administrative Support

• Support the creation of RFPs procurement strategies Project Execution plan case studies and other project materials.
• Identify opportunities to improve processes workflows and documentation practices
• Assist with establishing effective project governance processes and systems to be utilized throughout project.
• SOX control responsibilities may be part of this role which are to be adhered to where applicable.
• Update project status schedules budgets and milestones in owner systems with a high degree of accuracy
• Support preparation of reporting materials for multiple audiences including executive dashboards and formal reports
• Track financial commitments purchase orders and change orders and monitor approval processes
• Assist with reconciliation of financial tracking and cash flow reporting

Communication & Stakeholder Coordination

• Maintain effective recordkeeping and communication of project outputs to all stakeholders.
• Transcribe meeting minutes track action items and drive followup to closure.
• Collaborate regularly with internal teams consultants contractors and client stakeholders.
• Maintain detailed records of project communications and outputs
• Coordinate and support meetings including agenda preparation documentation and follow-up tracking

Team Support & CrossFunctional Collaboration

• Assist with both generalist and technical tasks as they arise across the project.
• Work collaboratively with internal colleagues and client teams to support project delivery.

Qualifications :

• Minimum 3 years of experience working in aProject Coordination or administrative role within the construction industry supporting real estate and construction projects
• Experience supporting complex projects with multiple stakeholders ideally including public/private sector environments
• Outstanding written and verbal communication skills (critical requirement) with the ability to produce clear concise and professional documentation; strong proficiency in spoken and written English is required.
• Solid understanding of project management methodologies and best practices.
• Strong organizational and time-management skills with the ability to prioritize effectively
• Proven ability to identify address and communicate project issues proactively and clearly to all stakeholders.
• Bachelors degree in Engineering Architecture Construction Management or a related field.
• PMP certification is highly desirable.
• Proficiency in MS Outlook Word Excel PowerPoint and MS Project.
• Strong aptitude for numbers technology and webbased data platforms.
• Experience with document management workflows activity tracking systems and visual reporting tools.
• Confident and comfortable in clientfacing roles.

Additional Information :

Whats in it for you...

• 100% covered health and dental benefits for you and your dependents (including paramedical services)
• Health spending account to top up expenses not covered in the benefits program
• RRSP option with company matching
• Annual learning and development budget
• Access to a range of online learning tools and support for career development and growth
• Coverage of one professional membership or license fee per year if directly related to your role
• We believe in work-life balance so you can recharge and take care of what matters most with vacation flex and sick days
• A flexible hybrid work approach that allows colleagues to find balance between their professional and personal lives
• Commitment to creating a diverse equitable and inclusive culture that promotes a sense of belonging

Our inspired people share our vision and mission. We provide a great place to work where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy productive and flexible working environment that respects work-life balance.

We are an Equal opportunity employer who will ensure accommodations are available for applicants with disabilities upon request. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Please find out more about us at our social media conversations for more information about Turner & Townsend and our exciting future projects:

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LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

Twitter

Instagram

LinkedIn

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts are considered property of Turner & Townsend and are not subject to payment of agency order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend there must be a formal written agreement in place and the agency must be invited by the Recruitment Team to submit candidates for review.

Remote Work :

No

Employment Type :

Full-time

Department / Functional Area: Real Estate
Experience: years
Vacancy: 1