Talent.com
BGIS
Project AdministratorBGIS • Yellowknife, NT, Canada
Project Administrator

Project Administrator

BGIS • Yellowknife, NT, Canada
30+ days ago
Job type
  • Full-time
Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at

SUMMARY

The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.

KEY DUTIES & RESPONSIBILITIES

Project Set Up

  • Inputs project information into databases and completes project set up process

Project Tracking and Documentation

  • Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
  • Monitors project progress and timelines and prepares status reports to assist with timely project delivery.

Project Financial Administration

  • Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
  • Executes the purchase order process.
  • Reconciles purchase orders to invoices to ensure accuracy.

Project Reporting

  • Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
  • Reviews and communicates risks to Project Managers.

Project Close Out Administration

  • Executes project close out requirements.
  • Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
  • Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
  • Reviews and reconciles actual project expenses against cost estimates.
  • Other duties as assigned.

KNOWLEDGE AND SKILLS

  • Community college diploma
  • 1 to 3 years of project administration or administrative work experience
  • Strong administrative and organizational skills
  • Ability to provide project administration support
  • Ability to maintain accurate data
  • Strong attention to detail and data accuracy
  • Ability to extract and compile data into reports
  • Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
  • Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

  • Demonstrates an interest in pursuing Project Management Institute Accreditation

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

#LI-JP1

Create a job alert for this search

Project Administrator • Yellowknife, NT, Canada

Similar jobs

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Yellowknife, NT, Canada
CA$75.00 hourly
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ... Show more

 • Promoted

Site Investigation Project Coordinator

Stantec Consulting International Ltd.Yellowknife, North Slave Region, CA
Full-time

Join an expert team as a Site Investigation Project Coordinator.Focus on contaminated sites and deliver timely reports that meet rigorous safety and quality standards.This role involves supporting ... Show more

 • Promoted

Earn Cash From Taking Surveys Online

Earn HausYellowknife, NT, CA
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Arithmetic Private Tutoring Jobs Detah

SuperprofDetah, Northwest Territories, CA
Full-time

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Show more

 • Promoted

Environmental Professional, Contaminated Sites Project Manager

Stantec Consulting International Ltd.Yellowknife, North Slave Region, CA
Full-time +1

Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth.We draw from more than 20 technical specialties worldwide and are ... Show more

 • Promoted

Senior Architect — Sustainable, Multi‑Disciplinary Design Lead

Stantec Consulting International Ltd.Yellowknife, North Slave Region, CA
Full-time

A prominent engineering and architecture firm is seeking an experienced Architect to join their team in Ottawa.This role entails leading complex projects, managing budgets, and mentoring junior sta... Show more

 • Promoted

Project Manager - Environmental Remediation

Stantec Consulting International Ltd.Yellowknife, North Slave Region, CA
Full-time

Manage environmental remediation projects as a dedicated Project Manager.Lead assessments and implement effective remediation strategies while prioritizing safety and regulatory compliance.You will... Show more

 • Promoted

Planner II

City of YellowknifeYellowknife, North Slave Region, CA
Full-time

The City of Yellowknife is an inclusive employer offering a dynamic and rewarding work environment that delivers valuable services to our residents.Working in Local Government provides opportunitie... Show more

 • Promoted

HSE Advisor

KBL Environmental Ltd.Yellowknife, North Slave Region, CA
Full-time

Join One of Canada’s Best Managed Companies!.Work Location: Yellowknife, NT.Department: Safety, People & Culture.At KBL, we do things differently.As Western Canada’s largest environmental waste man... Show more

 • Promoted

Architect

Stantec Consulting International Ltd.Yellowknife, North Slave Region, CA
Full-time

As a key contributor on our professional integrated / multi-disciplinary Architecture and Engineering practice for Northern Canada, you will work both collaboratively and independently to assist cl... Show more

 • Promoted

Senior Architect — Northern Canada (Green Design)

Stantec Consulting International Ltd.Yellowknife, North Slave Region, CA
Full-time

A leading consulting firm is searching for an Architect in Yellowknife to contribute to integrated design projects in Northern Canada.The successful candidate will manage multiple projects, mentor ... Show more

 • Promoted

Environmental Site Remediation Project Lead

Stantec Consulting International Ltd.Yellowknife, North Slave Region, CA
Full-time

A leading environmental consulting firm is seeking a Project Manager to oversee environmental site assessment and remediation projects.The ideal candidate should have a degree in Environmental Engi... Show more

 • Promoted

Complete Online Surveys For Cash (Up to $25/per)

Earn HausYellowknife, NT, CA
Full-time +1

Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

 • Promoted

Northern Canada Architect - Sustainable Design Leader

StantecYellowknife, North Slave Region, CA
Full-time

A leading design firm is looking for an experienced Architect to join their Northern Canada team in Yellowknife.The role involves managing complex architectural projects, mentoring junior staff, an... Show more

 • Promoted

Demolition Coordinator

Rio TintoYellowknife, North Slave Region, CA
Full-time

Join or sign in to find your next job.Be among the first 25 applicants.Get AI-powered advice on this job and more exclusive features.Fulfill an important role in a key phase of the Diavik Diamond M... Show more

 • Promoted

Architect

StantecYellowknife, North Slave Region, CA
Full-time +1

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice.Our architects, engineers, interior designers, consultants, sustainability specialists, and technol... Show more

 • Promoted

Remote Market Research Assistant – Earn Up to $50/Task

Occupons QuebecYellowknife, NT, Canada
Remote
Part-time

Compensation: Up to $50 per task.We are seeking individuals to complete small, remote market research tasks from home.Your insights help shape future products, services, and public trends.All tasks... Show more

 • Promoted

Environmental Professional, Contaminated Sites Project and Report Coordinator

Stantec Consulting International Ltd.Yellowknife, North Slave Region, CA
Full-time

Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth.We draw from more than 20 technical specialties worldwide and are ... Show more

 • Promoted

Geometry Private Tutoring Jobs Detah

SuperprofDetah, Northwest Territories, CA
Full-time

Superprof is Canada's #1 tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest communi... Show more

 • Promoted

Project Environmental Professional for Contaminated Sites

Stantec Consulting International Ltd.Yellowknife, North Slave Region, CA
Full-time

Step into a pivotal role as a Project Environmental Professional focused on contaminated sites.Lead site investigations and remediation projects while adhering to safety and quality standards throu... Show more