Coordinator, Facility Management

The Coordinator, Facility Management, provides operations and maintenance services for Client-Partner facilities. The incumbent manages and administers contracts related to facility management, maintenance and minor construction. The incumbent coordinates the activities of contractors, the Client-Partners and third parties, and convenes meetings regarding contract services. The incumbent may prepare or verify maintenance management plans, conduct building systems inventories, and review computerized maintenance management system data and reports.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

• Manage and administer contract to ensure compliance with contractual requirements (e.g. ensure activities conform to contract requirements, carry out safety reviews and manage service providers, including consultants and contractors, to ensure they meet Client-Partner requirements and contractual obligations)
• Provide support services to maintenance programs to ensure buildings and building systems remain energy-efficient (e.g. identify maintenance and repair requirements, review computerized maintenance management system data and reports, prepare estimates and technical reports)
• Support the operations and maintenance of facilities (e.g. electrical, HVAC, plumbing, building automation, fire detection and suppression, electronic security and communication systems, roads and grounds)
• Conduct regular inspections of facilities for compliance, performance, Client-Partner satisfaction, safety and asset integrity
• Maintain records, schedules and documents, and prepare standard reports.
• Coordinate the input of third parties into contracts (e.g. Technical Standards and Safety Authority, Electrical Safety Authority, soil testing contractors, consultants).
• Prepare building asset inventories
• Review maintenance management plans to ensure they conform to industry, legislative and Client-Partner standards, and applicable codes and regulation
• Conduct regular energy audits of facilities for energy efficiency and make recommendations based on results
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations

Other

• Support and/or lead business development activities
• Manage risk
• Other duties as assigned

SKILLS
General and Specific Knowledge

• Best practices, methods, trends and legislation in facility management and construction contract management
• Project and risk management principles

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in facility management or related field with four years’ relevant experience, or the equivalent.
• Preferred: certification in engineering technology, real property or facility management (Civil Engineering Technician or Construction Engineering Technician, and Real Property Management or Facilities Management Administrator)

Abilities

• Use applicable computer software and operating systems
• Apply project and risk management techniques

DEVELOPMENT AND LEADERSHIP

• Provide functional advice and guidance to employees and the Client-Partners

WORKING CONDITIONS

• Typical office environment with routine travel
• Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment.

Check out your benefits
Working with us offers excellent opportunities for growth and advancement—and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

• 100% employer-paid annual sick leave, and health and dental premiums
• $400 wellness allowance to help cover expenses such as a gym membership
• $2,500 for mental health services on top of regular $2,500 paramedical coverage
• Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

• Life, accidental-death, and short-term disability insurance
• Enhanced inConfidence employee and family assistance program
• Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
• Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

• Public-service pension
• Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

Esquimalt

Esquimalt is located at the southern tip of Vancouver Island, bordered by the provincial capital, Victoria, and boasts the mildest climate in Canada. There is no “off-season” for outdoor activities on Vancouver Island, with easy access to mountain biking, surfing, and hiking. Defence Construction Canada (DCC) Esquimalt manages a large program, delivering more than a $100M in construction, professional service, and maintenance-service contracts on behalf of the Department of National Defence (DND) annually. As part of the Esquimalt team, you will work on unique marine engineering and construction projects, as Canadian Forces Base (CFB) Esquimalt is one of Canada’s only two Naval Bases. In addition, CFB Esquimalt is home to one of the largest maintenance facilities on the Westcoast of North America. The Fleet Maintenance Facility Cape Breton oversees the maintenance and operation of Canada’s Naval Fleet on the west coast.