Payroll and Benefits Administrator - Accounting Clerk VI

DEFINITION:

Under the direction of the Deputy Director of Finance, performs a variety of confidential accounting and clerical duties associated with the payroll function, including benefits and human resources administration.

EXAMPLES OF WORK PERFORMED:

1. Verify accuracy of and processes data prior to the bi-weekly payroll run;
2. Process and administer payroll run, and distribute cheques and, reports. ;
3. Administer benefit and pension plans, including life insurance, WorkSafeBC, MSP, EI, CPP, and LTD;
4. Prepare accounts receivable billing requests, remit payments and all required reports for all plan carriers, as required;
5. Track and adjust employee holiday entitlement and usage;
6. Maintain records for boot, tool and bathing suit allowances for submission to Accounts Payable for processing;
7. Record Accident Investigation Reports;
8. Prepare all Government statistical reports;
9. Prepare year-end payroll reports, T-4's, and reconcile all payroll accounts;
10. Maintain seniority list for bargaining unit employees;
11. Answer enquiries from employees and outside agencies in regard to payroll, benefits plans, WorkSafeBC, EI, CPP, and other payroll-related matters;
12. Provide reporting to department managers, as required;
13. Calculate retro-active pay increases accurately determining pensionable and non-pensionable earnings;
14. Track probationary periods as well as employees on leave (LTD, maternity, Worksafe, etc.) to accurately administer benefits, pension, and collective agreement language;
15. Continually reconcile employee benefit payments to actuals and make adjustments accordingly;
16. Keep benefit carriers up to date with current employee information, as required;
17. Calculate statutory holiday pay as per applicable legislation;
18. Continually maintain current working knowledge of Employment Standards Act, as well as current statutory regulations pertaining to government benefits (EI, CPP, etc.)
19. Implement and administer all relevant payroll and benefits updates due to policy or collective agreement changes;
20. Support the Human Resources Department with:
    1. Filing and managing personnel documentation
    2. Posting and distributing Job Postings
    3. Collecting applications and certifications and distributing as required
    4. Verifying completion of onboarding requirements
    5. Drafting and distributing letters as required
21. Other related duties, as required.

MINIMUM TRAINING AND EXPERIENCE:

1. Secondary school graduation plus one year accounting certificate and Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) certification;
2. Minimum of five years' related work experience;
3. Demonstrated ability to work with and correctly administer multiple collective agreements; Computer experience, preferably in a Windows environment using Vadim software and Word. as well as extensive Excel experience;
4. Strong analytical and problem-solving skills;
5. Demonstrated ability to use financial formulas and spreadsheets;
6. Demonstrated ability to reconcile accounts;
7. Familiarity with General Ledger account structures;
8. Accurate typing speed of 50 wpm;
9. Demonstrated ability to work independently and flexibly to manage a high volume of work while answering employee enquiries, meeting all deadlines;
10. Demonstrated ability to maintain confidentiality at all times;
11. Efficient and accurate data processing skills;
12. Demonstrated ability to effectively respond to all employee related enquiries to convey information and tactfully explain technical and procedural matters;
13. Good written and oral communication skills;
14. Valid Class 5 B.C. Driver's Licence.

The above statement is a general description of the principal functions of the job identified and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.

The City of Terrace is committed to fostering an inclusive, respectful, and equitable workplace that reflects the diversity of the community we serve. We encourage applications from all qualified individuals.