Coordinator, Administration.

About This Opportunity

The Administrative Coordinator plays a pivotal role in supporting the efficient operations of our Brampton Market Unit Sales and Distribution Centre. As the Administrative Coordinator, you’ll contribute to various critical functions, ensuring seamless processes and effective communication.

Responsibilities

• Act as the Market Unit site champion and steward of Customer Support Ticket (CST) performance using Power BI and Salesforce reporting.
• Oversee purchase order (PO) coordination, creating and tracking accurate purchase orders for Brampton Market Unit teams and the Central Operating Unit.
• Manage invoice submissions, coding, follow-up, and partner billing submissions, ensuring accuracy and timeliness.
• Preparation and submission of expense reports in compliance with company policies.
• Prepare meeting materials including agendas, presentations, and handouts.
• Attend bi-weekly Site Leadership meetings, maintaining agenda, action items, and meeting minutes.
• Manage Price Authorization Tool (PAT) inputs and maintains promotional pricing accuracy and compliance.
• Process select Customer Marketing Agreement (CMA) rebate requests on a quarterly basis.
• Track, rank, and publish Brampton Leadership Team (BLT) Cup results using Margin Minder, Power BI and other various tools.
• Weekly preparation of Ad Activity report for Sales/Operations teams.
• Manage the ordering, distribution, tracking, and lifecycle management of phones and tablets for the entire Brampton site.
• Support management and distribution of dealer loaders, tickets, incentives, and prizing.
• Manage product sampling orders for in-house coolers, onsite/offsite events, and charitable donations.
• Receive, sort, and distribute company swag and promotional items.
• Support onsite and offsite meetings and events by coordinating catering, room bookings, and audio/visual needs.
• Assist with planning and execution of onsite facility events.
• Manage facility communications related to employee milestones and work anniversaries.
• Manage communications via Brampton Communication email, digital screens and poster boards.
• Provide mailroom, shipping/receiving, and general office support including supplies and equipment coordination.
• Support the Brampton Engagement Council (BEC) by creating event sign-ups (Microsoft Forms), posters, email communications, and providing on-site event support.
• Attend Merchandiser Safety Board meetings, including scheduling, minutes, and attendance tracking.

Qualifications

• 2–3 years of experience in an office administration or executive assistant role.
• Strong project coordination and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Forms).
• Intermediate knowledge of Margin Minder and Power BI.
• Strong written and verbal communication skills.
• Ability to work independently in a fast-paced environment.
• Excellent customer service, phone, and email etiquette.
• Knowledge of SAP & SAP Ariba Purchasing software is an asset.
• Ability to lift up to 40 pounds

Why work with us?

• Join a local, family-owned business that’s part of a globally recognized brand, where you can develop your capabilities, competencies, and career.
• Coke Canada has a culture of learning, and we offer several channels to support your development, including on-the-job training and a library of free courses for just-in-time learning.
• We are committed to offering a comprehensive benefits package designed to help our employees achieve their best physical, mental, financial, and overall health and well-being. This includes a competitive compensation package, access to retirement and saving programs, family and employee assistance program, paid vacation and floater days.
• We have close, local connections with the communities in which we operate across Canada. We’re determined to make a positive difference in our communities; this includes opportunities for employee volunteerism.
• We’re building our business responsibly and our mission is to work Toward a Better Future Together. We have a plan that outlines how we are reducing, reusing, recycling, decreasing our carbon footprint, and using water responsibly. For more information visit cokecanada.com/sustainability/

Coke Canada has been recognized as one of Canada’s Best Employers for Diversity, and we’re committed to fostering a diverse, equitable and inclusive workplace. Together we are creating a workplace culture that values diversity, enables inclusivity and ensures everyone feels like they belong. We are aiming to ensure our diverse workforce is reflective of the communities in which we operate. Research shows that women-identifying and other marginalized individuals often hesitate to apply unless they meet 100% of the listed qualifications. If this role excites you, even if you don’t check every box, we encourage you to apply. Your unique experience and perspective could be what we’re looking for. Unless otherwise specified, this job post is for an existing vacancy. Our hiring process is human-driven and does not involve AI tools for screening, assessment, or selection. For individuals requiring accommodations or support throughout the recruitment process please call 1-844-383-2653 or email .