Project Document Controller

Job Description

Job Description

Are you a forward-thinking, self-motivated problem solver who enjoys working in a dynamic, fast-paced environment? Do you bring a sharp eye for detail, strong technical expertise in document control processes and systems, and a passion for organizing drawings, specifications, and project records? If so, we’d love to hear from you. We are looking for a Project Document Controller to play a key role in supporting Transmission Line and Substation EPC projects across Canada. While this role is primarily administrative, it also offers the opportunity to provide document control leadership and trusted expertise to corporate stakeholders, project teams, and clients—helping ensure document integrity, compliance, and efficiency throughout the entire project lifecycle.
This is an office-based position located in Edmonton, AB; Calgary, AB; or Abbotsford, BC, with the potential for a hybrid work arrangement for the right candidate.

KEY (CORE) DUTIES AND RESPONSIBILITIES

Maintaining Digital Document Management System

· Ensuring that all project documentation submitted to the company document control system by project team members is correctly coded and filed in a timely manner

· Ensuring quality of information contained in the company document control system

o documents are correctly and completed coded with the appropriate meta data

o documents presented in M-Files are the most current version

o prevention of document duplication

· Identify and report deficiencies and/or problems with the company document management system

Document Controls Operations

· Assisting team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner

· Manage formal communications transmittals with external stakeholders

· Provide front-line system user support and training

· Identifying and communicating to the Java Holdings Ltd. Director, Systems issues that impact the delivery of successful Document Controls program

Document Control Processes and Procedures

· Support the development, standardization, and operational execution of document control processes and procedures

· Provide training and support to stakeholders on document control processes and procedures

Requirements

KSA’S (KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES):

• Attention to detail, ability to focus and concentrate for long durations is critical
• Excellent communication skills; written and spoken English
• Excellent interpersonal and team participation skills
• Solutions oriented, independent problem solver
• Ability to work with, and be committed to, the goals and objectives of the team and organization as a whole
• Ability to work independently and as part of a team
• Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losings site of priorities
• Possess a high level of technical proficiency with Document Control Processes and Systems
• Maintain professional, industry, and organizational knowledge to serve as subject matter expert and act as point of contact for all DC services by staying current with changing technologies and external business practices and consider their use at Victor Energy

EDUCATION AND EXPERIENCE:

• Minimum 5 years document control supporting construction projects
• Experience with maintaining a digital document management system
• College or University Diploma /Degree preferably in Administration, Information Management, or Records Management is preferred
• Specific experience with Engineering and Construction document management is an asset
• Highly proficient with the Microsoft Suite of Office applications, and Adobe PDF

Benefits

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)
• RPP - Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Training & Development
• Employee Assistance Program - Counseling
• Paid Time Off Benefits