Executive Assistant

About Us:

Sonepar Canada is an independent family-owned company with global market leadership in the business-to-business distribution of electrical, industrial and safety products and related solutions. In Canada, we are represented by 6 locally managed electrical and industrial distributors and have over 100+ locations with coverage in 9 provinces.

We are a proud member of the Sonepar Group, the world's largest privately-held electrical distributor. The Sonepar Group is present in more than 40 countries with over 45,000 employees.

What’s In It For You?

• You will be joining a market leader with over 40 years of experience to help you elevate your potential.
• You will be working for the world's #1 privately held business to business distributor of electrical products and related solutions.
• A chance to get involved in the forever growing electrical industry.
• We house the largest inventory to better service our customers and deliver on sales commitments.
• An opportunity for career development across many business departments within our organization.

Job Overview:

Reporting to the President of Sonepar Ontario and also supporting other senior managers, this role provides high-level administrative support by conducting research, preparing reports and PowerPoint presentations, handling information requests and performing administrative functions such as preparing correspondence, managing calendars, travel arrangements, arranging conference calls and scheduling meetings.

Responsibilities

• Managing Presidents schedule and organizing meetings, appointments, conference calls, and general day to day activities.
• Processing confidential documents and other confidential correspondence, documents, spreadsheets for senior management and other staff.
• Preparing monthly expense reports for President and other Senior Management; checking to determine accuracy of submissions, including signature.
• Reviewing branch sales and vendor statistics and provide summary to President using Cognos, Power BI, Rubicon
• Basic IT support – troubleshooting or assistance that doesn’t not necessarily warrant an IT work order.
• Coordination of new hire set up including assignment of education courses on LMS, office equipment, business cards.
• Management of data plans for cell phone, tablet, MiFi for division
• Management, coordination, troubleshooting of phone system for Corporate offices and branch locations.
• Creating, drafting, and preparing special or one-time reports, summaries, replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence etc., when required.
• Preparing and circulating corporate, employee, and divisional announcements.
• Arranging travel schedule and making reservations for selected Senior Managers.
• Assisting in the coordination of special events and programs such as general meetings, Years of Service, holiday party, etc.
• Other duties as assigned.

Qualifications

• 3-5 years of related experience.
• High School Diploma required.
• Post secondary diploma or certification in office administration an asset.
• Strong Microsoft Office skills including PowerBi required.

Benefits & Perks

• We offer a competitive salary, plus a full set of benefits, including:
• Flexible benefits program allowing you to choose from options that best fit you and your dependents’ needs. Benefit options include: Medical, Dental, Vision, Health Spending Account & RRSP matching.
• Employee Assistance Program, Tuition Reimbursement, Employee Discounts and a career path.
• Regardless of your benefits program, you will receive company paid Life Insurance, and employee paid disability.

More information on Sonepar Canada:

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Sonepar places the planet and diversity and inclusion at the core of its vision driving our business ethos.

Today, Sonepar is the leading distributor of energy-efficient products, pioneering the energy transition and making sustainability a priority. At Sonepar, we firmly believe that every action is crucial in safeguarding the environment, driving our commitment to a more sustainable future. We have accelerated our own transition to efficient generation and use of electrical energy across our business and champion the innovation of sustainable solutions in the market.

Sonepar has been recognized as a Diversity Leader by the Financial Times’ 2024 Diversity Leaders ranking and was awarded GEEIS Certification in 2022. We are proud to be an equal opportunity employer, welcoming submissions from all candidates. We believe in creating a work environment where everyone can feel safe, use their voice, and know that they belong. Diversity and Inclusion (D&I) is a central focus of our global, strategic impact plan. We value diversity and inclusion in the workplace because it allows us to better meet the needs of the communities we serve. It helps us foster greater creativity, breadth of experience, and it’s essential to our success as an organization. All qualified individuals, regardless of race, ethnic or national origin, colour, religion, sex, sexual orientation, age, marital status, neurodiversity, disability status, gender identity, veteran status or any other aspect which makes them unique are encouraged to apply.

Sonepar is an equal opportunity employer and welcomes submissions from all candidates. Accommodation is available to all applicants upon request. If selected for an interview, please advise the Sonepar representative of your accommodation needs at that time. We will work with all applicants to accommodate their accessibility needs.

Next steps:
We are interested in knowing more about you. Start an exciting new career and enjoy a number of benefits by applying online. While we are very grateful for your interest in joining the team, only those selected for an interview will be contacted.