Mutual Funds Compliance Specialist

We are currently seeking a Mutual Funds Compliance Specialist to join our team.

The Mutual Funds (MF)Compliance Specialist is accountable for daily and monthly Tier 1 supervision of mutual fund registered advisors. Serving in a dual capacity for the Credit Union and Aviso Wealth, this role ensures that all mutual fund activities comply with internal policies as well as external regulatory requirements set by Aviso Wealth (AW-MFD), the Canadian Investment Regulatory Organization (CIRO), and the BC Securities Commission (BCSC). The Specialist upholds established compliance programs and fosters ongoing compliance education, contributing to organizational growth while prioritizing risk mitigation and strict adherence to all applicable regulations.

Here’s what would be included as a part of your typical day

• Compliance: Performs daily and monthly Tier 1 reviews of advisor trading activity, and approval of all account documents (., NAAF, KYC updates, Trading Authorization) within prescribed timelines, ensuring compliance with CIRO MFD Policy 2 minimum standards for supervision. Communicates regulatory, procedural, and dealer-driven changes to assigned registered representatives. Handles and escalates client complaints, compliance queries, contributes to compliance training, and supports continuous education initiatives.
• Collaboration & Business Delivery: Acts as a primary contact for an assigned group of advisors regarding compliance matters, supporting daily inquiries and follow-up documentation. Works collaboratively with others with the common goal of driving positive results. Assists advisors in overcoming obstacles through additional resources, removal of roadblocks, and providing the level of support required for their success. Delivers feedback to performance leaders based on the in-depth understanding of their assigned team members.
• Reporting: Handles and tracks compliance issues as identified, through to resolution and/or appropriate escalation. Maintains accurate and complete issue management logs and provides reporting to Aviso Wealth Tier 2 compliance.
• Risk Management: Ensures all First West, Aviso Wealth, and securities regulatory procedures are followed by registered employees. Maintains compliance standards to consistently achieve annual "green" audits and reviews. Monitors advisor activities for outside business activities, personal financial dealings with clients, and potential red flags in assigned branches.
• Change Management & Projects: Supports compliance-related projects, initiatives, and strategic objectives in partnership with wealth management leadership. Collaborates with internal and external stakeholders to maximize operational efficiency and compliance effectiveness. Stays abreast of regulatory changes and support advisors with ongoing compliance education and training.

Required Skills, Experience & Qualifications

• Minimum 3-5 years of experience in financial services, with relevant background in sales, training, administration & securities regulations.
• College, Trade or Tech School Diploma (2 years) in related discipline required
• Eligibility to be registered as a Branch Manager with CIRO MFD.
• Experience as Branch Compliance Manager, Compliance Officer, or Advisor in an IIROC/MFDA environment.
• High level of product knowledge, securities industry rules and regulations.
• Demonstrates the capability to work independently while also contributing effectively within a team setting.
• Exhibits strong interpersonal and communication abilities, both in verbal and written formats.
• Displays proven organizational skills with a track record of managing multiple responsibilities and consistently meeting deadlines.
• Possesses expertise in conflict resolution, influencing outcomes, and fostering consensus.
• Upholds high standards of conduct, compliance, and risk management.
• Commitment to ongoing self-development and keeping current with industry trends and regulatory requirements.
• Proficient with computer software applications . MS Office (Teams, Outlook, Word, Excel); experience with Broadridge Dataphile is an asset.
• Displays an understanding of risk and risk ownership by being able to demonstrate adherence to policies and procedures.