Food & Beverage Administrator

Company Description

Nestled at the base of Blackcomb Mountain, just two hours north of Downtown Vancouver, Fairmont Chateau Whistler defines mountain luxury. Offering ski-in, ski-out convenience in the winter, and an on-site championship golf course in the summer, we are Canada’s year-round outdoor adventure destination. Additionally, we are Whistler's largest conference resort hotel, offering 5 unique dining outlets, a slope-side Health Club, and 519 guestrooms and suites.

Job Description

At Fairmont Chateau Whistler, our Food & Beverage team creates exceptional dining experiences across our restaurants, bars, banquets, and in-room dining outlets. As the Food & Beverage Administrator, you will support the leadership team through administrative coordination, reporting, compliance, and operational support, helping deliver outstanding experiences for both guests and colleagues in a dynamic hospitality environment.

This is a full-time, permanent position starting as soon as possible.

Pay Range: $55,000 - $60,000 per annum, dependent on experience and qualifications

Job Duties Include:

• Provide administrative support to the Director of Food & Beverage and leadership team, coordinating calendars, meetings, training, communications, presentations, and key operational documentation.
• Support the day-to-day administration of restaurants, bars, banquets, and in-room dining operations, maintaining records, contracts, standard operating procedures, permits, and confidential departmental information.
• Prepare and manage operational and financial reporting, including revenue summaries, guest feedback, budget tracking, invoice processing, purchase requests, and performance metrics.
• Partner with Culinary, Finance, People & Culture, Marketing, and operational teams to ensure seamless communication, collaboration, and execution of departmental initiatives.
• Support colleague onboarding, training, engagement, recognition programs, and attendance tracking to help foster a positive and high-performing team culture.
• Maintain compliance with brand standards, health and safety requirements, sustainability initiatives, audit processes, and provincial liquor regulations.

Qualifications

• Minimum 2 years of Food & Beverage experience, with previous administrative, coordinator, or hospitality support experience considered an asset.
• Post-secondary education in Hospitality, Hotel Management, Food & Beverage Management, or a related field is preferred.
• Strong proficiency in Microsoft Office; experience with Delphi, Property Manager, or design software is an asset.
• Highly organized with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Professional, discreet, and trustworthy when handling confidential information.
• Excellent communication and relationship-building skills, with a collaborative and service-focused approach

Job Perks & Benefits:

• Subsidized staff accommodation provided
• Access to our Employee Travel Program, with discounts on room rates and food & beverage at Fairmont & Accor properties worldwide
• Hotel leisure benefits including Golf/Ski passes
• Complimentary meal in our staff cafeteria per shift

Additional Information

Visa Requirements: To progress with your application, you must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

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