Payroll Service Associate

DUTIES

1. Reviewing, validating and processing job and benefit information into Banner from employee information provided by Human Resources (HR) or departments.
2. Ensures completeness and accuracy of data input and the impact on pay; follows up to resolve issues or obtain missing information.
3. Creating payment schedules for employees.
4. Reviews and processes all earnings and deductions ensuring accuracy of timesheets and pay in accordance with government regulations and compliance with collective agreements.
5. Calculates and processes non-standard earnings and deductions for items such as vacation, pensionable service, terminations, retroactive payments, garnishments, repayment schedules, etc.
6. Troubleshoot timesheet and approver access issues.
7. Issues manual cheques/direct deposits as required for late contracts, late timesheets and for any person who was not paid on time.
8. Reviews computer generated payroll reports; balances and verifies computer output; identifies and resolves discrepancies.
9. Coordinate the termination process from a payroll perspective including collection of monies owing to TRU, accurate pension reporting, appropriate deductions and calculation of last pay.
10. Maintain confidential employee payroll records for all employee groups.
11. Ensures the University's Payroll processing is conducted in accordance with applicable laws, and government regulations by keeping abreast of current labour standards, collective agreements and other applicable regulations.
12. Prepare, analyze and reconcile benefit accounts in a timely manner.
13. Manage and maintain all Pension Corporation documentation for Municipal and College Pension plans. Respond to any queries as directed. Assist in gathering and preparing information for annual and semi-annual Segment reporting.
14. Provide payroll related assistance to employees and managers.
15. Provide external help to outside agencies via phone or email, such as Service Canada, Family Maintenance, Pension Corp., MSP, Revenue Canada, etc.
16. As directed by the Manager, Accounting - Disbursements, payroll system testing to ensure accuracy of regulatory changes and system upgrades.
17. Participates in the development and revision to the payroll systems, controls and procedures by reviewing the propriety of methods and procedures and making recommendations.
18. Assists with the preparation and checking of T4's and other statutory reports.
19. Assists with training new payroll service associates.

REPORTS TO
Manager, Accounting Payroll