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Payroll Service Associate

Payroll Service Associate

Thompson Rivers UniversityKamloops, BC, CA
30+ days ago
Job description

DUTIES

RESPONSIBILITIES

Performs duties required for processing of bi-weekly pay for all employee groups.  These duties include :

  • Reviewing, validating and processing job and benefit information into Banner from employee information provided by Human Resources (HR) or departments.
  • Ensures completeness and accuracy of data input and the impact on pay; follows up to resolve issues or obtain missing information.
  • Creating payment schedules for employees.
  • Reviews and processes all earnings and deductions ensuring accuracy of timesheets and pay in accordance with government regulations and compliance with collective agreements.
  • Calculates and processes non-standard earnings and deductions for items such as vacation, pensionable service, terminations, retroactive payments, garnishments, repayment schedules, etc.
  • Troubleshoot timesheet and approver access issues.
  • Issues manual cheques / direct deposits as required for late contracts, late timesheets and for any person who was not paid on time.
  • Reviews computer generated payroll reports; balances and verifies computer output; identifies and resolves discrepancies.
  • Coordinate the termination process from a payroll perspective including collection of monies owing to TRU, accurate pension reporting, appropriate deductions and calculation of last pay.
  • Maintain confidential employee payroll records for all employee groups.
  • Ensures the University's Payroll processing is conducted in accordance with applicable laws, and government regulations by keeping abreast of current labour standards, collective agreements and other applicable regulations.
  • Prepare, analyze and reconcile benefit accounts in a timely manner.
  • Manage and maintain all Pension Corporation documentation for Municipal and College Pension plans.  Respond to any queries as directed.  Assist in gathering and preparing information for annual and semi-annual Segment reporting.
  • Provide payroll related assistance to employees and managers.
  • Provide external help to outside agencies via phone or email, such as Service Canada, Family Maintenance, Pension Corp., MSP, Revenue Canada, etc.
  • As directed by the Manager, Accounting - Disbursements, payroll system testing to ensure accuracy of regulatory changes and system upgrades.
  • Participates in the development and revision to the payroll systems, controls and procedures by reviewing the propriety of methods and procedures and making recommendations.
  • Assists with the preparation and checking of T4's and other statutory reports.
  • Assists with training new payroll service associates.

REPORTS TO

Manager, Accounting Payroll

QUALIFICATIONS

EDUCATION :

  • Grade 12 plus two (2) years related post-secondary education; plus one (1) year specialized Canadian Payroll Association certification (or equivalent courses), including :

    • Payroll Administrator (PA) Certification; or

  • Payroll Compliance Practitioner (PCP) Certification, or equivalent

    • EXPERIENCE :

  • Five (5) years payroll experience in complex, multi-functional environment (including benefits and pension plan functions), computerized payroll systems and electronic data entry.

    • SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

  • Ability to plan, organize and prioritize work with multiple demands and deadlines
  • Accurate processing skills and ensuring attention to details
  • Ability to perform data entry at 45 wpm
  • Ability to deal with others professionally and effectively
  • Ability to communicate effectively both verbally and in writing
  • Working knowledge of computerized accounting systems
  • In-depth knowledge of internal Human Resources, Payroll and Finance policies and procedures
  • In-depth knowledge of Canada Revenue Agency policies, current labour standards, collective agreements for all employee groups and other applicable regulations
  • Demonstration of strong problem solving skills

    • WORKING CONDITIONS

  • Sitting at desk and computer for long periods of time
  • General office conditions

    • The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.