MATERIALS MANAGEMENT ASSISTANT 2

Responsibilities

• Receives, warehouses and issues materials and tools. Receives, checks, and signs for incoming and outgoing shipments of materials, supplies and machinery.
• Maintains records for receiving, warehousing, issuing and shipping material.
• Provides material quality control by examining stock to verify conformance to specifications. Prepares rejection slip of non-acceptable material received per purchase order.
• Counts and processes requisitions for accuracy of code numbers. Picks stocks and issues material to user departments. Transfers information from requisitions to computerized inventory management system.

Maintains the stock location banks and stock location system.

• Takes stock by counting material, balancing records. Maintains records of material to be disposed of.
• Controls receipt and issuance of protective clothing for plant personnel.
• Requisitions requested materials, supplies and equipment.
• Verifies incoming materials, supplies and equipment against delivery slips and purchase orders, with respect to quantity, defects and conformity to specifications.
• Unpacks / unloads orders. Stores goods on shelves, manually or using a fork lift truck, manual and motorized pallet trucks as well as motorized order picker.
• Checks and codes incoming invoices for authorization and payment.
• Responds to enquiries from employees regarding orders.
• Prepares materials, supplies and equipment for delivery to work locations. Packs and loads shipments.
• Maintains manual or computerized filing systems for inventory records and invoicing.
• Participates in periodic stores inventory count. Enters inventory movement transactions into SAP.
• Obtains cost estimates from supplies on materials required for construction and maintenance projects and forwards to Supervisor.
• Maintains the cleanliness, neatness and security of the stores area.
• Maintains stores’ equipment and tools in proper, safe working condition, oiling, cleaning and arranging for repair as necessary.
• Operates gasoline / diesel fuel refuelling facility including checking slips, pump gauges and orders fuel.
• Performs clerical duties including typing correspondence, requisitions and other documents, sorting and distributing mail and photocopying documents.

Key Qualifications :

Your application must describe your qualifications as they relate to :

• Considerable experience in warehousing processes and procedures, or related background within a large organization.
• Experience in the use of automated inventory system i.e. SAP.
• Proficient in the operation of computer systems for data entry, retrieval, statistical reporting and communications using software applications such as Word, Excel and Outlook.
• Knowledge of the Occupational Health & Safety Act and the regulations that apply to the working environment.
• Experience handling materials using power (electric, propane, gasoline) equipment.

You must also have :

• Ability to work in an industrial environment with exposure to unpleasant odours and high levels of noise.
• Ability to work at heights of up to 20 feet.
• Ability to analyze, calculate and reconcile numeric values.
• Ability to plan and organize work, applying detail and accuracy techniques.
• Excellent interpersonal, written and oral communication skills.
• Knowledge of the Municipal Freedom of Information and Protection of Privacy Act.
• Knowledge of the Corporate Records retention process and its governing by-laws.
• Physically capable of lifting and handling stock up to 20 kg.
• Must be available to work occasional evenings, and / or weekends.
8 days ago