Our client is seeking a dedicated Finance and Administration Coordinator with a strong background in business administration and finance.
This role involves overseeing accounts payable and receivable, financial reporting, and supporting diverse operational needs.
Ideal candidates will thrive in a dynamic, entrepreneurial environment, demonstrating meticulous attention to detail and a commitment to excellence in customer service and team collaboration.
Perks of this position include :
Two weeks of vacation
Flexible start time during the day (must be able to work an 8-hour shift)
Office is located near the subway it is a short bus ride to work
Work with a great team
Responsibilities :
Accounts Payable : Process supplier invoices, obtain approvals, and ensure timely payments.
Accounts Receivable : Manage customer invoices, follow up on collections, and ensure compliance with credit policies.
Financial Reporting : Reconcile accounts, prepare monthly and quarterly reports, assist with year-end external financial reporting and tax filings.
Support for President : Assist in financial reporting for investors, handle external communications and legal / compliance matters as required.
ISO 9001 Compliance : Maintain and update ISO 9001 program, participate in audits, and manage project tracking according to ISO 9001 processes.
Project and Administrative Support : Assist with project management, handle customer and supplier inquiries, coordinate shipping and receiving, and provide administrative support across departments.
Employee Health & Safety : Coordinate Health & Safety and Technical Training Programs, update training matrix as needed.
Customer and Supplier Relations : Manage communication with customers and suppliers, including handling inquiries, resolving issues, and maintaining positive relationships.
Office Management : Coordinate office operations to ensure efficiency, including scheduling meetings, managing event planning, and maintaining office supplies and equipment.
Qualifications :
College Diploma in Business Administration or equivalent training and experience
5 years of progressive experience in a professional work environment
High level of proficiency in the MS Office suite and QuickBooks
Excellent customer service skills
Must be fluent in English with basic technical communication skills
Apply now to begin discussing your career goals with ABL Direct. Your application will generate a profile in our system and you will receive a reach out from our virtual recruiter to better understand your career goals.
If you have the relevant experience that we need for the job, you will be contacted to discuss your application further.
Skills associated with this role include : Finance; Admin; Accounting; Office management
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