Project Coordinator

Who is Bronte Construction?

Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects, with an embedded environmental focus, that enhance communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture, Quality, and Character. Our organization is composed of long-term team members, who are passionate about doing their best work every day, on every site.

How We’re Different

• Annual Rankings for 2016, 2017, 2018, and 2019 as one of the fastest-growing companies in Canada
• IHSA COR Certified
• Health, dental and vision insurance
• RRSP plan that includes company dollar-for-dollar match on weekly contributions
• Participation in yearly training and career development programs
• Project Performance Bonus Incentives

The Role

Our Project Coordinators plan and coordinate administrative efforts of their assigned construction projects. Project Coordinators are deeply engaged from the start to finish of their assigned projects. Project Coordinators work under the guidance and mentorship of assigned Project Managers and can expect exposure to different types of onsite activities. Project Coordinators ensure construction complies with drawings and project specifications. A Bronte Project Coordinator must understand how to effectively use Bronte workplace technology for scheduling/planning and cost controls.

Responsibilities

• Assists with scheduling, costs, and safety
• Organization of Material and Subcontractors
• Assists with planning and execution efforts
• Creation, organization, and submission of various documentation
• Procurement, technical resolutions, RFI's, Minutes of Meetings, progress billings
• Layout of measurements, concrete & rebar experience

A day in the life

• Assist Project Managers and Site Supervision, in the day-to-day duties of a project’s administration.
• Process and execute contract documents in accordance with the drawings and specifications
• Assist project team in planning/scheduling and specification analysis
• Assist project team in researching and recommending solutions to design document problems, including conflicts, interferences, and errors/omissions.
• Prepare and maintain accurate and up-to-date logs (RFI, Submittals, Shop Drawings, Vendor/Subcontractor Awards, DWR's, Contact List, etc.)
• Track responses and advise the Project Manager and Site Supervision of the status of RFI's.
• Review shop drawings/submittals received from subcontractors and forward to owner/consultant for approval.
• Process changes received from the Client and/or Consultant
• Manage all required project documentation in both hardcopy and digital, as required
• Assist with subcontracts documentation, as required
• Track project progress and contract execution along with associated documentation to ensure seamless payment procedures.
• Attend or champion project meetings, bi-weekly or as requested, or required.
• Accountable for project notes from project meetings
• Distribute meeting notes among all project stakeholders.
• Organize, coordinate and communicate with all subcontractors
• Effectively addresses problems such as delivery and schedule.
• Act as liaison with subcontractors in expediting drawings and related information.
• Monitor fieldwork, including contract work, to ensure compliance with company standards, procedures, specifications and codes.
• Coordinate periodic job-related photographs for records – as required
• Assist with the research and preparation of field change requests to resolve design issues. Conduct quality control activities in accordance with instructions, inspection programs, using specified control measuring and testing equipment.
• Prepare drawings and sketches to support construction work, as required.
• Coordinate submittals and procure all close-out documents including warranties
• Participate in the continuous updating and accurate generation of as-built documents, as required
• Ensure all advertisement requirements as directed in the Daily Commercial News upon achieving Substantial Completion of the project.
• Perform additional assignments and responsibilities as assumed or requested by supervision.
• Communicate with owners/stakeholders
• Contribute to a positive working relationship with the Owner and Consultant

Requirements

• Bachelor’s degree in Civil Engineering or College Diploma (C.E.T.)
• 3+ years of Project Coordination Experience
• DPT 100 (Damage Protection Technician) utility locator course, considered an asset.
• Must be proficient in Microsoft Project
• Proficiency in Google Workspace (Drive, Docs, Sheets and Meet)
• Must have excellent organizational, administrative, communication, and interpersonal skills.
• Strong Technical aptitude, writing and analytical skills
• Strong Design Software skills
• Basic understanding of Commercial Contracts
• Experience in the creation of project start-up documentation
• Credible knowledge of municipal, provincial design standards
• Valid Full 'G' Ontario Driver's License
• Must be willing to travel throughout Ontario

At Bronte Construction, we take pride in fostering an inclusive culture that celebrates diversity. Our commitment to Equity, Diversity, and Inclusion (EDI) fuels our core strengths and enhances our community connections. We actively support individuality through our comprehensive suite of programs, resources, and policies, all designed to nurture each person’s unique capabilities and aspirations. Compliant with the Accessibility for Ontarians with Disabilities Act and the relevant Provincial Human Rights Codes, we strive to make our workplace accessible and welcoming to everyone.

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