Executive Administrative Assistant

Your Opportunity:

Are you a highly organized, detail driven professional who thrives in a fast‑paced environment supporting senior leaders? Join Alberta Health Services (AHS) in a pivotal role that helps advance quality, safety, and patient‑focused care across the province. As the Executive Administrative Assistant within Quality & Healthcare Improvement (QHI), you will provide high level coordination and executive support to the Senior Program Director, contributing directly to work that strengthens healthcare experiences and outcomes for Albertans. In this role, you will manage complex calendars, prepare briefings and correspondence, support provincial committees, and coordinate sensitive, time critical requests that require sound judgment and discretion. You will serve as a key connection point between the Senior Program Director, QHI teams, AHS leadership, and external partners, ensuring clear communication and smooth operational flow across a dynamic portfolio. As part of a collaborative and mission driven program, you will gain exposure to provincial quality initiatives, improvement methodologies, and executive level decision making processes. QHI is a supportive, innovative environment that values professionalism, integrity, and continuous improvement—offering opportunities to build your skills while contributing to meaningful system‑level work. If you excel at anticipating needs, juggling competing priorities, and delivering high quality administrative support with professionalism and poise, this is your opportunity to make a meaningful impact on healthcare in Alberta. We invite you to apply and be part of a team committed to improving quality and safety for patients, families, and care teams across the province.

Description:

The Executive Administrative Assistant provides senior level executive support to the Senior Program Director within Quality & Healthcare Improvement (QHI), enabling the efficient operation of a provincial program focused on advancing quality, safety, and patient‑centered care across Alberta. This role manages complex and confidential workflows, including scheduling, correspondence, briefing preparation, and coordination of high‑priority requests involving internal leaders, external partners, and system‑level committees. Working with a high degree of independence, the Executive Administrative Assistant triages and prioritizes information, anticipates needs, and ensures timely follow‑through on commitments. The role requires strong judgment, professionalism, and the ability to navigate sensitive issues in a rapidly evolving environment. Responsibilities also include supporting provincial initiatives, maintaining efficient administrative systems, preparing high quality documents and presentations, and enabling clear communication across QHI and other AHS portfolios. As a central coordination point for the Senior Program Director, the Executive Administrative Assistant contributes to the success of initiatives that enhance healthcare quality and safety across the province. This position is ideal for a proactive individual who excels in managing competing priorities, building strong relationships, and delivering exceptional administrative support in a dynamic and purpose driven environment.

Required Qualifications:
Additional Required Qualifications:

As Required.

Preferred Qualifications:

Prior experience in healthcare. Education or experience in project management and financial management. Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView). Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.