Sales Administrator

About Us Are you ready to move distribution forward? Solutions 2 GO is a premier global distributor of video game products. With operations reaching 19 countries in North, Central and South America, and partnerships that further extend to Europe, Africa, Australia and Asia, Solutions 2 GO represents all publishers in the Canadian market, offers coast-to-coast distribution in the USA and is the exclusive distribution partner for Sony PlayStation in Latin America. Our leadership, processes and partnerships have earned us a reputation as the premier provider of flexible, dynamic distribution solutions for publishers, manufacturers and retailers around the world. We are a remarkable team that delivers remarkable results. Our people help move Solutions 2 GO forward every day, through a shared commitment across every facet of our business. At Solutions 2 GO, we are moving distribution forward. If you are an achiever who is relentless in ensuring that we achieve business results and create a great company culture while doing it, then we're looking for you! Scope: The Sales Administrator will provide administrative and coordination support to the Account Managers, ensuring the smooth execution of sales-related activities and retail marketing initiatives. This role will serve as a key liaison between the Sales, Vendor Deductions, and Marketing teams, supporting accurate item setup, promotional tracking, and vendor claim documentation. The Sales Administrator will play a vital role in maintaining product data integrity, processing marketing-related deductions, and facilitating communication with both internal departments and external retail partners. Duties & Responsibilities: * Collect, Upload, Process and distribute customer sell through reporting weekly * Handle Vendor-specific, ad hoc requests * Set up / maintain vendor & SKU forecast files * Collaborate with sales and purchasing teams to set up forecasting templates and amalgamate customer data * Track monthly forecasts * Customer set up files * Collaborate with sales and purchasing teams to create and send new SKU set up forms for various retailers * Update / maintain Back End Rebate summary files * Collect, organize and verify all vendor rebates * Announce rebates, procure proof of performance, log activity information on internal rebate trackers * Update / maintain MAP (Minimum Advertised Pricing) summary files * Collect, organize and verify all MAP updates * Street Date Letter set up / tracking * Ensure appropriate information is provided to ensure adherence to vendor-approved processes related to new product launches * Tracking of shipments to confirm adherence to vendor policies * Weekly stash analysis * Collaborate with Sales and Sales Order Coordinators to analyze rate of sale on stashed goods and ensure products are in the best location to facilitate sales * Provide backup / assistance to Sales Administrators and Sales Administration Manager Skills & Qualifications: * Degree in Business Administration, Marketing, Commerce, or a related field, or an equivalent combination of education and directly related work experience * 2+ years of experience in sales administration, customer service, or related business support role * Strong organizational skills with the ability to prioritize multiple tasks; self-motivated and capable of working independently with minimal supervision * Excellent written and verbal communication skills, with the ability to convey information clearly and effectively * Demonstrated ability to thrive in a fast-paced and dynamic work environment * Proficient in Microsoft Office, with advanced skills in Excel * Quick to learn new systems and software; demonstrates adaptability and a proactive approach to technology * Experience with GP (Great Plains) system is an asset * Represents the company with integrity and professionalism in all situations, including challenging or high-stress environments * Strong attention to detail with a focus on accuracy in data entry, reporting, and documentation * Demonstrated ability to work cross-functionally and collaboratively with internal departments such as Sales, Marketing, Operations, and Finance * Capable of managing deadlines and following through on projects related to retail marketing, deductions, and item setup * Comfortable handling confidential information with discretion and maintaining high standards of data integrity The successful candidate will receive a conditional offer, contingent upon the successful completion of a background check conducted by our contracted third-party vendor. The specific clearance requirements vary by position and may include one or more of the following: criminal background check, credit check, employment verification, education verification, and driver's abstract review. If you have any questions along the way, please do not hesitate to ask. Solutions 2 GO Inc. is an equal opportunity employer. Accommodations are available on request for candidates taking part in all aspects of the selection process. For more information on Solutions 2 GO Inc., please visit our website at: www.solutions2go.ca