Administrative Assistant

Unit Summary

The West Regional Base Hospital - Centre for Paramedic Education & Research (CPER) serves 9 communities - Brant/Brantford Paramedic Service (BBPS), Dufferin County Paramedic Services (DCPS), Haldimand County Paramedic Services (HCPS), Hamilton Paramedic Service (HPS), Guelph Wellington Paramedic Service (GWPS), Niagara EMS (NEMS), Norfolk County Paramedic Service (NCPS), Region of Waterloo Paramedic Service (RoWPS), Six Nations Paramedic Service (SNPS). Overall, the Base Hospital provides medical oversight, Certification, continuous quality improvement and education to over 2,000 Paramedics. In addition, the Base Hospital works towards advancing research in the field of pre-hospital emergency care.

Position Summary

The Administrative Assistant is responsible to administratively support the Managers (Manager of Continuous Quality Improvement and the Manager of Education) of the Regional Base Hospital office. This includes the assistance in entering data into the education e-files, scheduling educators and paramedics, administratively coordinating initiatives, schedule and coordinate meetings on behalf of the Managers, minute meetings chaired by the Managers, manage incoming correspondence, telephone calls and guests of the Managers, maintain all relevant information in a confidential manner and engage in other administrative duties as required by the Managers. The Administrative Assistant will liaise with Regional Medical Director, Local Medical Advisors, other Regional Base Hospital (West Region) staff, EMS Service providers, HHS Services and departments, MoHLTC - Emergency Health Services Branch, Peer Regional Base Hospitals and Regional Base Hospital Program Committee.

Schedule Work Hours

Monday to Friday-days

Qualifications

1. Graduate of a Community College Business Secretarial Program, or equivalent
2. Graduate in a course related to medical terminology
3. Three years of experience in an administrative/secretarial role
4. Demonstrated proficient computer skills, in word processing, data base management, spreadsheets, and MS Office
5. Proficiency in typing (40 -60 wpm) and minute taking
6. Proficiency in file management systems, with a focus on e-files
7. Demonstrated ability to handle confidential information and apply discretion
8. Knowledge and experience in working in a health care office setting and in public relations is an asset

Guidelines

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.