Talent.com
Proline Management Ltd.
Administration CoordinatorProline Management Ltd. • Victoria, British Columbia, Canada
Administration Coordinator

Administration Coordinator

Proline Management Ltd. • Victoria, British Columbia, Canada
30+ days ago
Salary
CA$40,000.00 yearly
Job type
  • Full-time
  • Permanent
  • Temporary
  • Quick Apply
Job description
Are you the kind of person who secretly loves turning chaos into color-coded, beautifully organized systems? Do you get a weird amount of satisfaction from a perfectly streamlined process? If so, you’ll fit right in. We’re a team that works hard, laughs often, and isn’t afraid to be a little unconventional. If you’re ready to bring order to the madness (and enjoy the ride), we’d love to meet you.

This is a temporary one-year position with the potential to be extended or converted into a permanent role based on organizational needs and performance.

This is YOU to a ‘T’:
  • You are a master at coordinating information and people, taking care of processes, and keeping things tidy.
  • You are able to juggle multiple projects and communicate honestly about your timelines, challenges, and questions.
  • You do whatever it takes. You live by the phrase, “It’s not my fault but it is my problem”.
  • You are confident, kind, patient and have a calming manner.
  • You are willing to step into any situation and find creative solutions.
  • You go above and beyond regularly - not for credit, but because that’s how you roll.
  • You have a sense of humor and have fun.
  • You love learning, setting goals and are open to guidance and feedback.

The role day to day:
  • Creating, editing, compiling and proofreading of documents including correspondence, meeting minutes, notices of meetings and manuals.
  • Managing of administrative processes including tracking completion dates and following precise procedures.
  • Supporting Property Managers with accurate documentation while providing clear, consistent communication to effectively assist clients.
  • Maintaining great client relationships by handling questions, concerns and emergencies with speed and professionalism.
  • Preparing Strata Property Act forms.
  • Maintaining and updating documents on a variety of websites.
  • Updating and using the property management database.
  • Participating in daily or weekly touchpoints with team members.
  • Filing of documents.
  • Adhering to office and company protocols for delivering client services.
  • Positively representing the company in the community.
  • Handling confidential documents with complete discretion.
  • Daily reception desk duties shared with our Operations Coordinators team, including assisting with answering general office phone calls.
  • Other duties as assigned.

Experience & Qualifications:
  • Positive attitude, collaborative and enthusiasm for working with people and systems.
  • Excellent grammar, punctuation and attention to detail.
  • Excellent typing (50+ wpm).
  • Excellent working knowledge of computer systems including MS Office (Outlook, Word and Excel).
  • Ability to work effectively as part of a team and take initiative.
  • Being flexible and adaptable to changing procedures and tasks.
  • Ability to manage own schedule and prioritize effectively.
  • Ability to manage people and situations gracefully.

Position Details:
  • Full-time, temporary position.
  • $40,000-50,000 annually.
  • Office hours are Monday through Friday, 8:30 am - 5 pm, with a 1-hour lunch break.
  • This position is based out of our head office in Langford.
  • Work-from-home opportunities are available after the training period; however, this is primarily an in-office role and regular on-site hours are required. Once eligible, the arrangement would include working four days in the office and one day from home.
  • Weekends and statutory holidays off.

A little about us:
  • We are friendly, hardworking and a little weird.
  • Our purpose is helping people live and grow together in every way possible.
  • Our paradigms are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism.

Do you want to know more? Visit our website https://www.prolinemanagement.com.

Other Details:
  • Flexible scheduling.
  • 2 weeks of vacation per annum.
  • Wellness and Social Committees.
  • RRSP matching program.
  • Health Benefits and Life Insurance.
  • Paid days off on your birthday and work anniversary.
  • Paid volunteer days.
  • Monthly get-togethers for lunch.
  • Seasonal staff parties.
  • Employee referral program.
  • Education reimbursement program.
  • Opportunities for growth.

We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administration Coordinator role with us. We are looking forward to reviewing your application.

Don’t hesitate to apply if you don’t cover everything but are interested - all of us have had to learn on the go, and we can help you accomplish the same.

Please note that only selected for the interview process candidates will be contacted.



    About Proline Management Ltd.:

    With 60+ employees, 3 offices, and over 40 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.

    Create a job alert for this search

    Administration Coordinator • Victoria, British Columbia, Canada

    Similar jobs

    Office Administration Support Work

    HrstalentsolutionsVictoria, Capital Regional District, CA
    Full-time +1

    Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level.Administrative Support Assistant.This role is best suited to candid... Show more

     • Promoted

    Order Entry Administrator

    ZetronVictoria, Capital Regional District, CA
    Full-time

    Zetron Canada Office | Victoria, BC.Availability to be onsite Monday-Friday for the first 3-6 months during role commencement to promote successful orientation and job-specific training.To be follo... Show more

     • Promoted

    Remote Management Consultant

    Micro1North Saanich, British Columbia, CA
    CA$50.00 hourly
    Remote
    Full-time

    Management Consultant / Business Strategy Specialist.AI data lab for training frontier models and evaluating AI agents.Experts contribute their diverse subject matter knowledge across domains such ... Show more

     • Promoted

    Program Coordinator (Victoria) - $29.2 An Hour

    ConnectiveOak Bay, Canada
    Full-time

    Coordinate the daily operations of social service programs, assist with program development, evaluation, and budget preparation, and provide direct support to clients and staff. Show more

     • Promoted

    SportAbility – Para Hockey Program Lead & Regional Sport Coordinator

    ViasportVictoria, Capital Regional District, CA
    Full-time

    SportAbility – Para Hockey Program Lead & Regional Sport Coordinator.SportAbility is a Provincial disability sport organization who provides access to sport for British Columbians with physical dis... Show more

     • Promoted

    Tenant Relations Coordinator – Full-Time Role

    CRDVictoria, Capital Regional District, CA
    Full-time

    Become a Tenant Relations Coordinator in Victoria, BC, and foster community engagement as a part of CRHC.This role enhances the living experience of tenants and strengthens stakeholder partnerships... Show more

     • Promoted

    Sourcing & Recruitment Coordinator — Tech/Research - C$60,000 - C$82,500 A Year

    Quantum Technology FirmSaanich, Canada
    Full-time

    A leading quantum technology firm in British Columbia is seeking a Sourcer/Recruitment Coordinator to enhance its recruitment efforts.The role involves sourcing candidates through various channels,... Show more

     • Promoted

    Management Trainee

    Enterprise HoldingsSidney, BC, CA
    Permanent

    Start your career with Enterprise Mobility! We’re.Whether you see yourself in sales, business development, customer service, retail management, or operations, as a manager in training, you can coun... Show more

     • Promoted

    Account Coordinator

    Pilothouse DigitalVictoria, Capital Regional District, CA
    Full-time

    We’re a fast-growing performance marketing agency that manages tens of millions per month in direct-response ad spending for awesome direct-to-consumer brands.We work with disruptive brands, big bu... Show more

     • Promoted

    Earn Cash From Taking Surveys Online

    Earn HausNorth Saanich, BC, CA
    Full-time +1

    Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

     • Promoted

    Childcare Coordinator

    Indigenous Perspectives SocietyVictoria, Capital Regional District, CA
    Full-time

    QVCC is committed to employment equity and inclusion.We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and s... Show more

     • Promoted

    Leisure Coordinator

    Cherish at Central ParkLangford, BC, CA
    Part-time

    Leisure Coordinator - Sunday - Thursday.Location: Cherish at Central Park – Langford, BC.Cherish at Central Park is seeking a.This role focuses on planning activities, coordinating volunteers, and ... Show more

     • Promoted

    Academic tutoring Private Tutoring Jobs Brentwood Bay

    SuperprofBrentwood Bay, British Columbia (BC), CA
    Full-time

    Superprof is Canada's tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest community ... Show more

     • Promoted

    Order Entry Administrator

    Zetron, IncVictoria, Capital Regional District, CA
    Full-time

    Select how often (in days) to receive an alert:.Availability to be onsite Monday-Friday for the first 3-6 months during role commencement to promote successful orientation and job-specific training... Show more

     • Promoted

    Clerk Role for Medical Imaging Support and Patient Services

    Vancouver Island Health AuthorityVictoria, Capital Regional District, CA
    Full-time

    Step into a vital role as a Clerk in the Medical Imaging sector.This position combines complex booking and clerical tasks, focusing on patient interaction and support in a multi-site environment.In... Show more

     • Promoted

    Administrative Assistant

    Royal Theatre of Bachmania Ltd.North Saanich, Capital Regional District, CA
    Full-time +1

    Volunteer Experience · Work Experience · Work & Career.NOC Job Code/Title: NOC 13110 - Administrative Assistant.Royal Theatre of Bachmania Ltd.Royal Theatre of Bachmania ("RTOBM").Permanent, Full-T... Show more

     • Promoted

    Office Administration Support Work

    HRS Talent SolutionsVictoria, BC, Canada
    CA$28.00 hourly
    Remote
    Full-time +1
    Quick Apply

    Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level Administrative Support Assistant opportunity.This role is best suit... Show more

    Operations Coordinator

    Intelcom Express Inc.Victoria, Capital Regional District, CA
    Part-time

    Coordonnateur(trice) des opérationsPostulerlocations: Canada, British Columbia, Victoriatime type: Temps partielposted on: Publié aujourd'huijob requisition id: JR111285**Intelcom | Dragonf... Show more

     • Promoted

    Customer Service Agent - 50k-60k/Year - Remote

    Spade RecruitingNorth Saanich, British Columbia
    Remote
    Full-time
    Quick Apply

    We’re looking for enthusiastic, self-driven, individuals to assist existing and prospective clients within our organization.This position will work with multiple clients throughout the day pr... Show more

     • Promoted

    Part-Time Focus Group Participant - Automobiles

    ApexFocusGroupVictoria, BC, CA
    Full-time +1

    Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more