Talent.com
Proline Management Ltd.
Administration CoordinatorProline Management Ltd. • Victoria, British Columbia, Canada
Administration Coordinator

Administration Coordinator

Proline Management Ltd. • Victoria, British Columbia, Canada
30+ days ago
Salary
CA$40,000.00 yearly
Job type
  • Full-time
  • Permanent
  • Temporary
  • Quick Apply
Job description
Are you the kind of person who secretly loves turning chaos into color-coded, beautifully organized systems? Do you get a weird amount of satisfaction from a perfectly streamlined process? If so, you’ll fit right in. We’re a team that works hard, laughs often, and isn’t afraid to be a little unconventional. If you’re ready to bring order to the madness (and enjoy the ride), we’d love to meet you.

This is a temporary one-year position with the potential to be extended or converted into a permanent role based on organizational needs and performance.

This is YOU to a ‘T’:
  • You are a master at coordinating information and people, taking care of processes, and keeping things tidy.
  • You are able to juggle multiple projects and communicate honestly about your timelines, challenges, and questions.
  • You do whatever it takes. You live by the phrase, “It’s not my fault but it is my problem”.
  • You are confident, kind, patient and have a calming manner.
  • You are willing to step into any situation and find creative solutions.
  • You go above and beyond regularly - not for credit, but because that’s how you roll.
  • You have a sense of humor and have fun.
  • You love learning, setting goals and are open to guidance and feedback.

The role day to day:
  • Creating, editing, compiling and proofreading of documents including correspondence, meeting minutes, notices of meetings and manuals.
  • Managing of administrative processes including tracking completion dates and following precise procedures.
  • Supporting Property Managers with accurate documentation while providing clear, consistent communication to effectively assist clients.
  • Maintaining great client relationships by handling questions, concerns and emergencies with speed and professionalism.
  • Preparing Strata Property Act forms.
  • Maintaining and updating documents on a variety of websites.
  • Updating and using the property management database.
  • Participating in daily or weekly touchpoints with team members.
  • Filing of documents.
  • Adhering to office and company protocols for delivering client services.
  • Positively representing the company in the community.
  • Handling confidential documents with complete discretion.
  • Daily reception desk duties shared with our Operations Coordinators team, including assisting with answering general office phone calls.
  • Other duties as assigned.

Experience & Qualifications:
  • Positive attitude, collaborative and enthusiasm for working with people and systems.
  • Excellent grammar, punctuation and attention to detail.
  • Excellent typing (50+ wpm).
  • Excellent working knowledge of computer systems including MS Office (Outlook, Word and Excel).
  • Ability to work effectively as part of a team and take initiative.
  • Being flexible and adaptable to changing procedures and tasks.
  • Ability to manage own schedule and prioritize effectively.
  • Ability to manage people and situations gracefully.

Position Details:
  • Full-time, temporary position.
  • $40,000-50,000 annually.
  • Office hours are Monday through Friday, 8:30 am - 5 pm, with a 1-hour lunch break.
  • This position is based out of our head office in Langford.
  • Work-from-home opportunities are available after the training period; however, this is primarily an in-office role and regular on-site hours are required. Once eligible, the arrangement would include working four days in the office and one day from home.
  • Weekends and statutory holidays off.

A little about us:
  • We are friendly, hardworking and a little weird.
  • Our purpose is helping people live and grow together in every way possible.
  • Our paradigms are Rebellious Optimism, Wholehearted Togetherness, Insidious Joy, Radical Transparency and Relentless Incrementalism.

Do you want to know more? Visit our website https://www.prolinemanagement.com.

Other Details:
  • Flexible scheduling.
  • 2 weeks of vacation per annum.
  • Wellness and Social Committees.
  • RRSP matching program.
  • Health Benefits and Life Insurance.
  • Paid days off on your birthday and work anniversary.
  • Paid volunteer days.
  • Monthly get-togethers for lunch.
  • Seasonal staff parties.
  • Employee referral program.
  • Education reimbursement program.
  • Opportunities for growth.

We are looking for someone who will fit in well with our values and the team. To apply for this position, please submit your resume and cover letter outlining why you will be a great fit for the Administration Coordinator role with us. We are looking forward to reviewing your application.

Don’t hesitate to apply if you don’t cover everything but are interested - all of us have had to learn on the go, and we can help you accomplish the same.

Please note that only selected for the interview process candidates will be contacted.



    About Proline Management Ltd.:

    With 60+ employees, 3 offices, and over 40 years in the business of property management, we are a friendly, interactive and hardworking group of people focused on developing and improving our organization and contributing to our community. We offer fun and professional working environment, maintaining an inclusive, small business feel while constantly striving to improve and develop as a company. We welcome team members who approach each day with positivity and enjoy working to help others live and grow together.

    Create a job alert for this search

    Administration Coordinator • Victoria, British Columbia, Canada

    Similar jobs

    Office Administration Support Work

    HrstalentsolutionsVictoria, Capital Regional District, CA
    Full-time +1

    Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level.Administrative Support Assistant.This role is best suited to candid... Show more

     • Promoted

    Administrative Support Assistant - Remote Work

    HrstalentsolutionsVictoria, Capital Regional District, CA
    Remote
    Full-time

    Explore the role of Administrative Support Assistant with a focus on remote work.This position offers a chance to perform routine tasks with a structured approach, perfect for organized individuals... Show more

     • Promoted

    Insurance Broker

    Western Financial GroupSidney, BC, CA
    Permanent

    Insurance Broker – Sidney, BC (Sidney Plaza).As an Insurance Advisor you are responsible for meeting sales targets through quotes and by referring new business.Every day you will build lasting rela... Show more

     • Promoted

    Senior Proposal Coordinator

    ArcadisCentral Saanich, Capital Regional District, CA
    Full-time

    Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.We are more than 36,000 people, in over 70 countries, dedic... Show more

     • Promoted

    Community Impact Coordinator at United Way BC

    United Way British ColumbiaVictoria, Capital Regional District, CA
    Part-time

    United Way BC seeks a part-time Community Impact Coordinator in Victoria.Contribute to addressing social challenges by managing projects and fostering partnerships in the Southern Vancouver Island ... Show more

     • Promoted • New!

    Remote Performance Marketing Account Coordinator

    Pilothouse DigitalVictoria, Capital Regional District, CA
    Remote
    Full-time

    A fast-growing performance marketing agency is seeking an Account Coordinator to support Senior Strategists in managing client accounts.This role requires strong organizational skills, a foundation... Show more

     • Promoted

    Logistics/Project Coordinator

    NWRProsVictoria, Capital Regional District, CA
    Full-time

    Reports to: Senior CMC Project Manager.Maintain inventory of GMP product at our contract manufacturers.Prepare and/or review shipping documents for each shipment of GMP product or intermediate.Coor... Show more

     • Promoted

    Management Trainee

    Enterprise HoldingsSidney, BC, CA
    Permanent

    Start your career with Enterprise Mobility! We’re.Whether you see yourself in sales, business development, customer service, retail management, or operations, as a manager in training, you can coun... Show more

     • Promoted

    Raymond James Administrative Support Specialist

    Raymond James Ltd.Victoria, Capital Regional District, CA
    Full-time

    Join Raymond James as an Administrative Support Specialist, where you'll assist the Wealthy Life Group in delivering exceptional client service.This full-time role offers the opportunity to excel i... Show more

     • Promoted

    Account Coordinator

    Pilothouse DigitalVictoria, Capital Regional District, CA
    Full-time

    We’re a fast-growing performance marketing agency that manages tens of millions per month in direct-response ad spending for awesome direct-to-consumer brands.We work with disruptive brands, big bu... Show more

     • Promoted

    Earn Cash From Taking Surveys Online

    Earn HausCentral Saanich, BC, CA
    Full-time +1

    Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more

     • Promoted

    S2526-210- On-Call Administrative Assistant- Hornby Island - C$27.8 An Hour

    School District 71Saanich, Canada
    Full-time

    Administrative Assistant needed for Hornby Island.Responsibilities include administrative tasks, student record maintenance, and office support. Show more

     • Promoted

    Instructor

    Camosun InternationalVictoria, Capital Regional District, CA
    Part-time +1

    Salary is commensurate with education and experience as per the CCFA Collective Agreement.At initial placement, minimum placement is step 11 ($70,437) and maximum initial placement is step 4 ($94,5... Show more

     • Promoted • New!

    Academic tutoring Private Tutoring Jobs Brentwood Bay

    SuperprofBrentwood Bay, British Columbia (BC), CA
    Full-time

    Superprof is Canada's tutoring platform, and we're actively recruiting passionate tutors! Whether you're a student, a professional, or simply someone who loves teaching, join the largest community ... Show more

     • Promoted

    Materiel Certification Specialist

    Babcock Mission Critical Services España SA.Victoria, Capital Regional District, CA
    Full-time

    Select how often (in days) to receive an alert:.Location: Victoria, British Columbia, CA, V8Z 0B9.Expected Salary $80,458 to $98,337.To determine final salary, Babcock considers a variety of factor... Show more

     • Promoted

    Administrative Assistant

    Royal Theatre of Bachmania Ltd.North Saanich, Capital Regional District, CA
    Full-time +1

    Volunteer Experience · Work Experience · Work & Career.NOC Job Code/Title: NOC 13110 - Administrative Assistant.Royal Theatre of Bachmania Ltd.Royal Theatre of Bachmania ("RTOBM").Permanent, Full-T... Show more

     • Promoted

    Shift Supervisor Tim Hortons Victoria Airport

    SSPNorth Saanich, British Columbia (BC), CA
    Full-time

    Dental, Vision, Prescription, Medical Benefits for Full-Time Employees.SSP Canada operates several restaurants throughout the Victoria International Airport, including: Spinnaker's on the Fly, Fres... Show more

     • Promoted

    Office Administration Support Work

    HRS Talent SolutionsVictoria, BC, Canada
    CA$28.00 hourly
    Remote
    Full-time +1
    Quick Apply

    Administrative Office Support Assistant - Remote.We are currently seeking organized and dependable individuals for an entry-level.Administrative Support Assistant.This role is best suited to candid... Show more

    Start Your Career as Management Trainee

    Enterprise HoldingsSidney, BC, CA
    Full-time

    Embark on a vibrant career path with Enterprise Mobility as a Management Trainee in Sidney, BC! This program combines hands-on experience with essential training in customer service and business ma... Show more

     • Promoted

    Lead RN – Senior Care & Care Coordination, Sidney

    Kits Care Staff Solutions, Ltd.Sidney, BC, CA
    Full-time

    A healthcare organization in BC is seeking a Registered Nurse for Sidney Care Home.This role involves providing quality clinical outcomes and leading resident care.Responsibilities include coordina... Show more