Purchasing Clerk

DUTIES

& RESPONSIBILITIES

1. Processes P-Card applications, P-Card administration within banking and reconciliation software including account closure and suspension.
2. Processes monthly statements from P-Card users.
3. Performs monthly compliance check on P-Card statements for adherence to Purchasing Handbook guidelines for use.
4. Identifies and investigates source of errors, confirming the correct information. Liaise with affected department and Finance regarding non-compliance for resolution of P-Card issues.
5. Reviews Executive travel expense claims for compliance prior to senior level approval.
6. Receives and allocates cost chargeback on department P-Card, freight and fuel card invoices.
7. For asset disposal, creates postings for internal and auction sites to advertise furniture and equipment for sale and re-use. Manages TRU Re-Use site in coordination with Distribution Services.
8. Maintain relevant digital files and records.
9. Collects, sorts, and distributes departmental mail.

REPORTS TO
Director, Supply Chain Management

QUALIFICATIONS

EDUCATION:

• 2-year Business Diploma or equivalent

EXPERIENCE:

• Two (2) years’ related experience including one (1) year experience performing compliance reviews.

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to perform word processing at 45 wpm
• Ability to deal courteously and tactfully with others
• Ability to communicate effectively both verbally and in writing
• Knowledge of Microsoft programs including excel and word
• Familiarity with web-based applications

WORKING CONDITIONS

• Sitting at a desk for long periods of time
• General office conditions
• Ability to lift weights up to 5 kg

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.