Program Manager

Position Summary

The Program Manager oversees and coordinates different related projects in the company to ensure those projects benefit one another and meet business goals. Their main duties include formulating, organizing, and monitoring inter-connected projects and activities to improve company efficiencies, building long-term goals for company projects, and delivering on organizational goals.

Supervisor Responsibilities

This position will have supervisory responsibilities over other employees.

Essential Duties and Responsibilities

• Support the Director, PMO in the deployment of the Project Management program across the organization through coaching, mentoring, and full engagement across all functions.
• Influence the strategy for planning and implementing process improvement, operating model optimization, and organizational design/integration initiatives.
• Implement strategic execution strategies in line with Westmoreland stage/gate system including applicable use of conceptual analysis, pre-FEED, FEED, value engineering and construction techniques such as pre-engineered and modularization.
• Ensure all projects address impacted areas such as schedule, cost, quality, health, safety, environment, finance and accounting, conceptual, engineering, construction, contracting, procurement, logistics, socioeconomic, maintenance, operations.
• Ensure all projects have established KPIs.
• Ensure WBS and CBS structures are used within projects.
• Ensure budgets and costs, and project schedules and actuals are reported as needed to all stakeholders.
• Develop an organizational plan for each project that reflects the needed resources and type of organizations such as matrix, FTE, 3rd party, or hybrid and as required throughout the lifecycle of the project.
• Ensure projects use contracting strategies appropriate for the work type such as EPC, EPCm, T&M, LS, and similar.
• Ensure all contracts and purchase orders to 3rd parties are structured, bid, scoped, termed, and conditioned to optimize benefit for Westmoreland.
• Participate in status and review meetings.
• Mentor staff and associated parties.
• Develop relationships with PMO proactive partners and with Westmoreland leadership to grow PMO’s role within their organizations.
• Ensure all strategic projects follow WML safety culture and processes including Hazard Assessments, Incident Reporting, FLRAs, safe work procedures and have plans in place for emergency response.
• Lead portfolio of projects that may exceed $200 Million and entail multiple project managers.
• Perform regular review meetings with senior leadership.
• Monitor and manage budget of programmatic efforts. Advises management of project status and any significant trends and changes in the investment.
• Identify and implement the necessary tools to support the projects and organizational transformation including but not limited to Tiers, Gembas, mini-transformations / Kaizen, Statistical Process Control, dashboards, and Lean Maturity Assessments.
• Design and support the roll-out of effective coaching programs for business leadership roles on how to effectively lead teams who will help drive project efforts.
• Lead the completion of complex projects across all functions of the organization, as well as coordination of smaller scale quick win events.
• Responsible for coordination of resource needs and deployment to support project efforts across the organization.
• Ensure all financial reporting and models are properly approved by FP&A and delivered on time.
• Establish measurable standards and compare actual results against these, regularly generating detailed update reports for executive team.
• Provide mentoring, direct teams, and demonstrate proper application and interpretation of project management global standards.
• Monitor progress on all projects within assigned program.

Typical Physical Demands

Requires prolonged sitting, some bending, stooping and stretching.Requires constant data input for extended periods of time without leaving the work area. Occasionally lifting files or paper weighing up to 30 pounds.

Typical Working Conditions

Normal office environment. Occasional evening or weekend work. Up to 50% travel may be required.

Education and Experience

• with 7+ years related experience, or equivalent combination of education and experience
• Highly analytical and experienced with project coordination, using problem-solving skills to foresee obstacles and make strategic decisions.
• Minimum of 5 years of experience leading projects and/or programs and delivering results.
• Demonstrated performance in Change Leadership including evidence of successful implementation of Lean / Continuous Improvement culture resulting in improved performance.
• Subject matter expert for organizational project management tools and methods, both predictive and agile. (e.g., 5S, Gantt charting, value stream mapping, project-based accounting, process flow charting, strategy deployment, A3 thinking, data analytics)

Licenses, Registration, and Certifications

• Certification in project management methodologies such as Agile, Scrum, Lean Six Sigma or comparable continuous improvement operating systems is preferred.

Skills/Competencies

• Firm understanding of project management tools, techniques, techniques and methods and experience applying these.
• Organized and committed to meeting deadlines.
• Ability to coach and inspire other team members to give their best effort and setting the direction for projects.
• Strong Communication & Presentation Skills (makes complex issues accessible to business audience, clear, concise, and audience appropriate).
• Demonstrated ability to lead multiple projects simultaneously.
• Proficient with use of computer and software applications including Microsoft Project, Visio, Word, Excel, PowerPoint, and Smartsheet.
• Ability to manage resources both directly and via matrix management.
• Effective decision making for determining suitable strategies and objectives
• Coordination and optimization of cross-project activities
• Effective leadership, evaluation, and coaching of project managers and other staff
• Demonstrated acumen for controlling project deadlines, budgets, and activities
• Ability to apply effective change, risk, and resource management

Other details

• Pay Type :Salary
• Min Hiring Rate :$122,000.00
• Max Hiring Rate :$140,000.00