Transportation Coordinator

Position Summary : The Transportation Coordinator supports the Transportation department with administrative tasks. They support planning the hourly workforce while fostering an environment that maximizes employee safety, involvement, and morale. The coordinator communicates with drivers and various teams and departments.

Responsibilities

• Plan and execute daily manpower requirements for the current day / week, keeping overtime to a minimum.
• Assign daily work duties to drivers ensuring safety, service and productivity and reliability requirements are met.
• Maintain Syntellic, Paragon and Xatanet programs.
• Maintain associated employee bids.
• Maintain statistical information on employees, productivity, reliability, equipment, fuel, mileage, delivery schedules, service, etc.
• Prepare and upload the daily route trial, adjusting options for maximum safety, service, and cost efficiencies.
• Audit all drivers' trip records for legal and process legitimacy.
• Maintain and audit weekly payroll entries for drivers.
• Communicate across Warehouse, Transportation and Customer Service departments regarding possible issues impacting the customer or each other.
• Review service providers’ performance to ensure service and quality requirements are met.
• Capture and report on all restaurant performance trending.
• Responsible for Pride data collection and entry.
• Analyze preventative maintenance schedules and determine opportunities & recommend actions.
• Track employee attendance and summarize monthly.
• Coordinate all quality and improvement related initiatives including but not limited to HACCP, DQMP, CI (Continuous Improvement) Audit.
• Coordinate payroll function and associated activities.
• Ordering uniforms and other essential outerwear.
• Maintain and coordinate equipment logs, driver awards, lockers, supplies, chep pallet invoicing, e-learning, hotel bookings.
• Coordinate e-learning completion.
• Preparing First Aid / Injury / Collision Packages, coordinating weekly bid assignment; driver notifications.
• Provide administrative support to the Modified Work Program.
• New hire paperwork / document – ensuring accurate and timely completion.
• Updating lot diagrams.
• Coordination and planning of vacation schedules for hourly employees.
• Vacation replacement coverage – 20%.
• Perform safety audits as required.
• All other administrative support duties as applicable, including file maintenance.
• Ensure operations follow all Safe Food for Canadians Regulations (SFCR), Global Food Safety Initiative (GFSI), and Good Warehouse Practices (GWP) / Good Drivers Practices (GDP) for transport rules and regulations.
• Other projects or duties as assigned.

Qualifications

Required Skills and Experience

Preferred Skills and Experience

Physical Demands and Work Environment

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Due to the nature of our business regarding delivery schedules, order inputs, selection, and Department of Transportation Hours of Service, overtime, attendance, and punctuality are essential job functions. If an individual classified in this role cannot adhere due to disability, they should contact Human Resources for possible reasonable accommodation.

Job Details

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