administrative assistant

Go Beyond Academy
Richmond Hill, ON, CA
$25,5 an hour
Permanent
  • Durée de l'emploi : Permanent
  • Langue de travail : Anglais
  • Heures de travail : 30 to 44 hours per week
  • Education :
  • Expérience :

Education

Secondary (high) school graduation certificate

Work setting

Education

Budgetary responsibility

0 - $100,000

Tasks

  • Coordinate the flow of information within the team
  • Direct staff
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Train staff
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support

Computer and technology knowledge

  • Google Docs
  • MS Excel
  • MS Outlook
  • MS Windows
  • MS Word
  • Electronic scheduler
  • Database software
  • MS Office
  • Google Drive
  • LinkedIn
  • Electronic mail

Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Invoices
  • Charts, tables, graphs and diagrams

Transportation / travel information

Own transportation

Work conditions and physical capabilities

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Work with minimal supervision

Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Dependability
  • Quick learner

Screening questions

Are you currently legally able to work in Canada?

Experience

1 year to less than 2 years

Support for newcomers and refugees

  • Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
  • Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
  • Supports newcomers and / or refugees with foreign credential recognition
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

  • Offers on-the-job training tailored to youth
  • Offers mentorship, coaching and / or networking opportunities for youth
  • Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

  • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
  • Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
  • Facilitates access to Elders who can offer support and guidance to Indigenous workers
  • 5 days ago
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