Property Administrator

Join to apply for the Property Administrator role at Pier 4 Ltd.

Base pay range : CA$50,000.00 / yr - CA$70,000.00 / yr

This range is provided by Pier 4 Ltd. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Overview

At Pier 4 we have ambitious goals around growing our portfolio of multi-family real estate assets. We have been recognized by the Globe & Mail Report on Business as one of Canada’s Top Growing Companies for 2024 & 2025 and we are a certified Great Place to Work. We are looking for a Property Administrator , who wants to be part of our exciting journey and is truly engaged in being an advocate of and executing, best-in-class property administration. At Pier 4 we aspire to be the leaders in this space and we are grounded by years of expertise in property management, relationship-oriented business practices and a drive for continuous improvement. We maintain our properties with a focus on revitalization to assure our residents feel comfortable in their home.

Responsibilities

• Utilize Yardi to its full extent to maintain consistency across the organization.
• Assist in updating and producing weekly Management Reports for each property in close cooperation with the Property Managers and Property Accountants.
• Process all legal notices for properties managed by the management company, including but not limited to N1s, N4s, building notices and resident letters.
• Execute bank runs, copy cheques and send to accounting to process.
• Process small balance letters or email tenants in arrears and ensure they are correctly updated within the company software and spreadsheets.
• Move ins – processing and uploading move-in documents, adding lease charges, insurance information, parking information, and updating relevant spreadsheets and control sheets.
• Move outs – process in Yardi, update spreadsheets, ensure PAD is off, and advise accounting to apply LMR and interest where appropriate.
• Assist in day-to-day operations of the property management company, including answering resident questions via email or phone and updating resident files.
• Work with the property managers and leasing agents to ensure rental information is accurate and up to date.
• Set up lease charges (e.g., parking) when required and remove charges when not needed.
• Log maintenance requests in Yardi and respond to residents’ concerns; coordinate with PMs on follow-ups.
• Schedule maintenance and update Yardi when needed.
• Manage resident relationships and escalate concerns as needed.
• Process purchase orders and invoices for approval.
• Negotiate and coordinate services / contracts with the operation of the property and ensure vendors’ insurance and WSIB certificates are up to date and accurate.
• Assist the Manager, Property Administration in creating and maintaining proper Health and Safety protocols; identify opportunities to leverage technology and improve operational efficiencies.
• Must be organized, efficient, able to prioritize, with excellent follow-up and outstanding interpersonal and communication skills.

Qualifications

Seniority level

Employment type

Job function

Referrals increase your chances of interviewing at Pier 4 Ltd. by 2x

Get notified about new Property Administrator jobs in Cambridge, Ontario, Canada .

#J-18808-Ljbffr