Academic Program Coordinator

Academic Program Coordinator

Tracking Code : req1891

Faculty / Department : Faculty of Business and Information Technology

Number of Positions : 1

Appointment Type : Full-Time Continuing

Hours of Work : 35 hours per week

Salary Range : Level 7- Starting Salary, Step 1 $68,930

Posting Date : January 26, 2026

Closing Date : February 6, 2026(7 : 00 pm EST)

JOB SUMMARY

Reporting to the Director, Planning and Operations, the Academic Program Coordinator oversees FBIT’s academic support and conduct frameworks, providing leadership in the application of policies, best practices, and training across all undergraduate and graduate programs while managing daily operations and initiatives that uphold these frameworks. Working closely with ADs, PDs, the APS, Academic Advisors, instructors, students, and the Registrar’s Office, the APC promotes academic integrity, supports quality assurance and accreditation, administers academic support and conduct processes efficiently, and ensures fair, consistent, and neutral policy application.

RESPONSIBILITIES & ACCOUNTABILITIES

1. Academic Support and Consideration Coordination

• Serve as the primary point of contact for students, instructors, PDs, and ADs on Academic Support and Consideration matters, investigating complex inquiries as needed and escalating or collaborating with ADs and PDs to determine appropriate actions
• Provide subject matter expertise and guidance / advice, researching and reviewing documentation, precedents, use comparators and best practices to recommend courses of action
• Oversee the Academic Consideration process for missed coursework, midterm, deferred exams, etc. Review requests and documentation submitted by instructors and / or students for accuracy and completeness, and take action accordingly
• Serve as the initial point of contact with the RO for incomplete and deferred grade reports coordinating follow‑up with instructors, PDs, or ADs as needed, managing the Faculty’s grade appeal and grade‑change processes to ensure timely completion by instructors, and supporting communication between the Faculty and the RO regarding outstanding incomplete or deferred final grades
• Oversee the transfer credit and letter-of‑permission process with Academic Advising and PDs by reviewing student eligibility, verifying requirements, communicating Faculty decisions to the RO, processing program changes and readmission requests as needed and providing relevant information, decisions, and documentation to students, instructors, Academic Advising, and the RO
• Provide proactive support to individuals (e.g., students) in distress, making Academic Advising aware and also making referrals to specific university services

2. Student Conduct and Academic Integrity Coordination

3. Quality Assurance and Accreditation Support

4. Outreach and Education Support

Required Skills

Required Education

Required Experience

Knowledge

How to Apply

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until February 6, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https : / / ontariotechu.ca and which may be amended from time‑to‑time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and / or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people’s different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the university’s policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location : Oshawa, Ontario, Canada

Expected Start Date : 2 / 16 / 2026

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