Administrative Assistant

Description

The Admin B position provides administrative and / or special project support for the ministry team and the entire Gitanmaax, Gitsegukla, Sik-e-dahk Corps, including the food bank.

KEY RESPONSIBILITIES :

• Drafts and types correspondence (e.g., letters dealing with administrative issues, dictation, acknowledgements)
• Checks typing for accuracy, sorts, and prioritizes typing assignments within general guidelines
• Performs general office duties such as answers and screens telephone and directs enquires and answers inquires; greets and escorts visitors
• Files documents electronically or manually, photocopies, and distributes materials as requested
• Sends and receives fax / email material as requested and resolves routine inquiries
• Builds and maintains databases (e.g., employee / volunteer information, contact lists, inventory, hours worked); maintains input into Salvation Army Management Information System - S.A.M.I.S.
• Assists with banking, receipting, depositing
• Drafts and prepares presentations, brochures, flyers, advertisements, invitations, certificates subject to supervisory approval (e.

g., power point presentations, funeral bulletins)

• Schedules meetings, prepares agenda, and takes minutes and types and circulates minutes
• Opens and distributes in-coming mail and processes out-going mail which may be of a confidential nature; receives parcel(s) and distributes to the appropriate person(s)
• May order all stationery supplies and maintain adequate office supplies and other supplies as needed
• Prepares and receives all paperwork for various projects and processes (e.g., weekly statistics, ministry unit annual reviews)
• May handle and maintain petty cash and prepare receipts / invoices for customers or donors
• Maintains Payroll system (UltiPro)
• Performs other work-related duties as assigned

HOURS : 10hrs / wk

QUALIFICATIONS AND EDUCATION REQUIREMENTS :

Education, Qualifications and Certifications :

• A high school completion
• Specialized courses of up to six (6) months- will be considered a strong asset
• An alternative level of experience and education may be considered

Experience and Skilled Knowledge Requirements

A minimum of two years of prior related experience, including, administrative experience and experience dealing with office equipment and tools.

Skills and Capabilities :

• The performance of the job requires a moderate amount of sitting, walking, and keyboarding
• Occasionally standing, bending, and lifting up to 10 pounds.
• The performance of the job requires a moderate amount of computer / word processing, directing visitors and telephone calls, attentive listening, and occasionally sorting mail and filing.

PREFERRED SKILLS / CAPABILITIES :

Successful candidates, prior to hiring, may be required to provide :

• Background check consent.
• A clear vulnerable sector screening.
• A clean drivers abstract.
• Completion of our online Armatus Abuse Training and required Health and Safety training.
3 days ago