Office Administrator (CGY)

North Shore Environmental Consultants Inc. is an employee-owned, progressive environmental company that specializes in providing environmental management and consulting services.

Since our inception in 2002, North Shore has grown and succeeded throughout western and northern Canada by providing cost efficient and effective solutions to the complex environmental challenges faced by today’s industries.

By keeping in line with our core values as well as maintaining focus on both our employee and industry relationships, North Shore will continue to be a leader amongst its peers.

We offer our employees a team-based working environment with flexible working arrangements, attractive compensation and field work incentives, performance-based bonus programs, a comprehensive health benefit package, and numerous paid perks.

North Shore promotes and encourages its employees to continue their career advancement through continuous education, competency development, and memberships within recognized professional organizations.

Therefore, North Shore provides generous support to its employees through paid training and educational programs, reimbursement of annual professional fees, and ensuring regular attendance opportunities at various conferences and industry events.

North Shore is currently seeking a full-time Office Administrator for our Health and Safety Division , based out of Calgary, Alberta .

Key Responsibilities

• Maintain the ongoing development and implementation of the safety database system to track internal and external training, worker competency profiles, and engagement activities.
• Create, review, and revise company forms on our online Safety Management Software.
• Ensure our Health and Safety Management System (HSMS) documents are kept up to date and formatted correctly.
• Prepare reports and documentation as required to support the Health and Safety Division.
• Assist with facility-specific orientations and onboarding of new staff as required.
• Maintain sign-in and sign-out procedures for all equipment inventory.
• Purchase and maintain inventory of all consumable and non-consumable field equipment.
• Manage equipment repairs including obtaining quotes and equipment drop off and pick up.
• Greet visitors and respond to inquiries by guests and clients.
• Maintain and replenish office supplies and equipment as needed.
• Book hotel accommodations and flights for staff.
• Manage key fobs, door schedules, and employee office access permissions.
• Basic administrative tasks (i.e., answering phone calls, filing, and photocopying).
• Distribute mail and parcels.
• Assist with other administrative duties, as required.
• Promote a positive health and safety culture.

Qualifications

• 1-3 years of experience in an administrative role. Preference will be given to those candidates with Health & Safety experience.
• Certificate or Diploma in Office Administration is preferred.
• Knowledge of OH&S legislation and standards (AB, BC, SK).
• Advanced working knowledge of Microsoft Office Suite and database entry (including Excel, PowerPoint, Outlook, and Word).

Experience with Peloton SiteView will be considered an asset.

• Background in Health & Safety is preferred. Health and Safety Administrator (HSA) designation will be considered an asset.
• Detail-oriented and has the ability to work well in a fast-paced, deadline driven environment.
• Strong organizational skills and the ability to prioritize work.
• Strong work ethic, reliable, and self-motivated with the ability to work in a team environment.
• Ability to maintain a high level of confidentiality and professionalism.
• Excellent written and verbal communication and interpersonal skills.
• Valid driver’s licence.

North Shore Environmental Consultants Inc. supports a shared commitment to a Representative Workforce that is respectful and reflective of all staff and clients.

North Shore strives to build diversity among our staff to increase our ability to provide high quality service to our diverse client base.

Please submit your resume at this link . We thank all applicants for their interest; however, only those considered for an interview will be contacted.

For more information about North Shore, please visit our website at www.northshoreenv.com .

This position will remain open until a suitable candidate is found.

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