administrative assistant

Work setting

• Business services

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS Word
• Electronic scheduler
• Adobe Photoshop
• Adobe Acrobat Reader
• WordPerfect
• Electronic mail

Area of work experience

• Designing
• Design

Area of specialization

• Correspondence
• Reports and records
• Business process management

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Accountability
• Dependability

Employment terms options

• Morning
• Day

Other benefits

• Other benefits