Academic Program Coordinator

Job Description

Job Description

JOB SUMMARY :

Reporting to the Director, Planning and Operations, the Academic Program Coordinator oversees FBIT's academic support and conduct frameworks, providing leadership in the application of policies, best practices, and training across all undergraduate and graduate programs while managing daily operations and initiatives that uphold these frameworks. Working closely with ADs, PDs, the APS, Academic Advisors, instructors, students, and the Registrar's Office, the APC promotes academic integrity, supports quality assurance and accreditation, administers academic support and conduct processes efficiently, and ensures fair, consistent, and neutral policy application.

Responsibilities / Accountabilities :

Required Skills :

• Excellent written communication and interpersonal skills, with demonstrated ability to exercise a high degree of professionalism, good judgment, and discretion
• Strong organizational skills with a proven ability to manage multiple tasks, prioritize effectively, with competing demands, deadlines and frequent interruptions. Must be able to take initiative and anticipate the needs of a diverse client group
• Strong attention to detail and the ability to process information with high levels of efficiency and accuracy in a fast-paced environment
• Records management and database maintenance experience with proven skills in developing and generating reports and performing data analysis
• Willing and able to work flexible hours to meet deadlines and to attend evening or weekend events and activities

Required Education :

Required Experience :

Knowledge :

How to Apply :

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until February 6, 2026 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university's policies which may also be found on our website and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and / or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university's Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location : Oshawa, Ontario, Canada

Expected Start Date : 2 / 16 / 2026

For full job ad, please visit :