Office Administrator

SitePartners is seeking an organized and dedicated individual to join our team as an Office Administrator .

SitePartners is a specialized marketing agency built for the industrial sector. We solve business problems, build brands, and drive growth for the construction, manufacturing and resource sectors.

We are a full-service marketing partner that moves organizations forward.

Right now, we’re looking for an Office Administrator to join the Site team. This is someone who is an organization guru, brings a positive attitude and is a personable individual.

We’re looking to complement our rapidly growing team with someone who can help facilitate a productive and vibrant working environment for our team.

This position is full-time, salaried position working 100% in person from the SitePartners HQ located in Abbotsford, BC. That said, Part Time (30-35 hours) or fractional applicants will be considered.

Key Responsibilities :

• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, and presentations
• Welcoming visitors into the office and offering coffee, tea and snacks
• Accept office deliveries and ensure it is sent to the correct team member
• Coordinating and managing appointments, zoom meetings and travel arrangements
• Support and manage event and production studio bookings
• Maintaining general office files, and other files related to the company’s operations.
• Assisting in organizing company / external events and building a great office culture
• Support VP, Operations on usage of agency software tools (Productive, Rippling GSuite, Slack)
• Project research, and information gathering
• Assist President on special projects and other administrative requirements
• Purchasing office supplies, equipment, and furniture
• Overseeing the maintenance of office facilities, and equipment
• Help transition the move from our current Cloverdale office, to our Abbotsford office
• Clerical proficiency and attention to detail
• Ensure tidiness and cleanliness of the office space
• Performing other relevant duties when needed

Skills :

• Minimum 5+ years relevant experience (Office Admin, Exec Assistant, Account Coordination)
• Strong time management skills, problem solving skills, ability to work both independently and cross-functionally
• Experience supporting or managing event bookings and logistics is considered an asset
• Strong communication and client service skills with an impeccable attention to detail
• Strong understanding of IT (Comfort with Mac Computers and Google Suite a strong asset)
• A proven dedication to facilitating company culture and productive workplaces

SitePartners Must Haves :

• You have a passion for the industrial sector
• You’re a driven, high-output individual with a desire to grow
• You have a sense of humor and love to have fun, but take your responsibilities seriously

Benefits of Working for SitePartners :

• Industry leading compensation plan (Salary based on experience) : $55,000-$70,000
• Extended benefits package
• Office coffee, snacks and refreshments provided
• Modern Open Concept 10,000sqft office space
• Company laptop
• Dogs in the office Woof!

Let’s Get to work!

If this posting gets you excited, we want to hear from you. Send your resume to [email protected] with Office Administrator + Full Name in the subject line and let’s get to work!

SitePartners is an Equal Opportunity Employer. We offer reasonable accommodations to candidates with disabilities throughout the recruitment process.

We thank all candidates for their time and interest in working at SitePartners, however, only candidates under consideration for opportunities with SitePartners will be contacted to participate further in this process.