Shop Admin

Landmark is a leading provider of engineering, construction, and asset management services for storage solutions in the water, wastewater, power, and industrial markets. We operate throughout North American and have built our reputation on delivering the most challenging projects with a high degree of efficiency and precision. Challenging the norm and innovating better methods is core to our approach.

The Shop Admin role coordinates and performs administrative duties within the fabrication department. This position ensures accurate record-keeping, purchasing, communication with internal and external stakeholders, and timely processing of documentation, including time entry and accounts payable data entry. The role requires attention to detail, multitasking, and working in a fast-paced environment.

Essential Duties and Responsibilities:

• Perform administrative support tasks such as data entry, organizing files, and preparing reports.
• Communicate effectively with various internal departments, ensuring vendor invoices are processed into Landmark’s ERP system accurately and in a timely manner.
• Maintain payable invoice records in an organized fashion
• Researching invoice discrepancies with vendors and internal management.
• Respond to invoice inquiries from internal and external contacts.
• Perform daily time export from Landmark’s ERP system; reviewing, verifying, and correcting employee timecards as needed, ensuring accurate data entry into the payroll system.
• Organize project folders including drawings, purchase orders, MTR’s, ship lists and customs paperwork.
• Always act in a professional and courteous manner, representing the highest standards of business conduct, exhibiting a positive attitude, sharing information with co-workers as appropriate, and working to promote a cooperative, productive teamwork environment.
• Performs other duties as may be assigned by the Shop Manager

Experience Required

• Minimum of 2 years of experience in a similar administrative role, preferably within construction, manufacturing, or fabrication industries.
• Experience with AP processes in a warehouse environment is a plus.

Qualifications

• Proficient in Microsoft Office Suite.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to multitask and work under pressure to meet tight deadlines.
• Ability to coordinate and communicate effectively across different departments.
• Adapt to evolving processes, systems, and organizational needs.
• Willingness to take ownership of team and personal outcomes, demonstrating extreme accountability, integrity, and ethical decision-making.
• Commitment to upholding high standards of business conduct and maintaining a positive, professional attitude.
• Tools/Equipment Used: Standard office equipment, including computers, peripherals, and telecommunication devices
• Posture: Primarily sitting, with occasional standing and walking. Ergonomic setup is encouraged to reduce strain.
• Motion: Frequent use of hands and fingers for typing and handling office equipment.
• Environment: Indoor, climate-controlled office environment.
• Travel Requirements: Minimal travel required.
• Mental Demands: Ability to manage multiple projects, deadlines, and responsibilities simultaneously, often in a fast-paced environment. Ability to maintain composure and productivity under pressure. High levels of concentration and attention to detail are required.

Education

• High school diploma; College certificate or Diploma in Office Admin / Business is preferred.

EOE, including disability/vets