- Work Term : Permanent
- Work Language : English
- Hours : 36.5 hours per week
- Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience : 1 year to less than 2 years
Work setting
- Education
- Vocational evaluation and training centre
- Music school
- Dance academy or school
- Art school
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Consult with clients after sale to provide ongoing support
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Perform administrative tasks
- Consult with teachers, parents, administrators and community agencies
- Prepare dance students for auditions and performances
- Assist students with integration into the classroom and school setting
- Supervise students during school and extracurricular activities
- Discuss results and students' progress with them, their parents and school officials
- Develop a checklist to assist schools in their preparation for a monitoring inspection
Supervision
Staff in various areas of responsibility
Computer and technology knowledge
- MS Outlook
- MS Windows
- Electronic scheduler
- Database software
- Human resources software
- MS Office
- Adobe Acrobat Reader
- Electronic mail
Area of work experience
- Human resources
- Art studio / school
Area of specialization
- Correspondence
- Reports and records
- Charts, tables, graphs and diagrams
- Facility management
Security and safety
- Basic security clearance
- Criminal record check
Transportation / travel information
Public transportation is available
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Working with children
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Accountability
- Quick learner
Screening questions
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
Financial benefits
- Group insurance benefits
- Life insurance
Other benefits
Parking available
Support for newcomers and refugees
Participates in a government or community program or initiative that supports newcomers and / or refugees
Support for Indigenous people
- Participates in a government or community program or initiative that supports Indigenous people
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