Accounting and Administrative Clerk

Job Title : Accounting and Administrative Clerk

Department : Finance

Reports to : Assistant Controller

Job Summary : The Accounting / Administrative Clerk is a pivotal role responsible for managing essential accounting functions while providing crucial administrative support.

This role involves handling accounts payable and receivable, reconciling financial records, and ensuring compliance with accounting standards.

Additionally, the position entails administrative tasks such as managing correspondence, scheduling appointments, and maintaining organized filing systems.

Exceptional time management, being detail-oriented, proficiency in accounting software, and possessing strong organizational and communication skills are critical for success.

Key Responsibilities :

The Accounting / Administrative Clerk has the following duties :

Accounting Functions :

• Manage accounts payable and accounts receivable processes, including invoice processing, payment collection, and vendor and internal department communication.
• Reconcile and resolve invoicing and vendor issues, identifying discrepancies and ensuring the accuracy of credit card purchases and receipts, purchasing orders, and receiving documents.
• Maintained detailed records of financial transactions and assisted with month-end closing procedures.
• Prepare financial reports and assist with budgeting and forecasting activities.
• Collaborate with the finance team to ensure compliance with accounting standards and regulations.
• Support other accounting and finance functions as needed.

Administrative Support :

• Handle incoming calls, emails, and correspondence, redirecting inquiries as necessary and providing exceptional customer service.
• Maintain organized filing systems, both electronic and physical, to facilitate easy access to important documents.
• Coordinate office supplies to ensure smooth operations.
• Assist with special projects and initiatives as assigned by management.

Required Skills / Competencies :

• A bachelor’s degree or equivalent in an accounting or related field is preferred.
• At least 5 years of proven experience in an accounting role is required. Accounts payable and receivable experience is mandatory.
• Proficient in the use of computers, Word, Excel, Internet, Outlook, and accounting software.
• Excellent organizational and problem-solving skills with a proactive approach to handling challenges.
• Strong communication skills : ability to interact productively with supervisors, peers, and internal and external customers.
• Ability to work under pressure and meet tight deadlines.
• Ability to learn and apply specific laws, rules, policies, regulations, and procedures relevant to the accounting and administrative functions of the role.

About ZOOK :

ZOOK is committed to finding pressure relief solutions for our customers that maximize our customers’ productivity and performance while keeping their people safe.

ZOOK is a global market leader with over 90 years of manufacturing expertise of high quality metal & graphite rupture disks and other pressure relief products.

ZOOK has global locations in the USA, United Kingdom, Canada and Malaysia, with state-of-the-art manufacturing facilities in Canada and the USA.

We are dedicated to investing heavily in the latest technology and production to stay competitive in the marketplace, and are able to offer comprehensive solutions to the selection and sizing of products best suited for each customer application.