Senior Financial Coordinator

In order to ensure your application is received byNAIT for thorough review and consideration, please apply directly through ourCareers site at www.nait.ca / careers

NOTE : This is a temporaryposition ending on or before March 31, 2027 with the possibility of extension.

As NAIT continues to expand andstrengthen its Applied Research initiatives, we are recruiting skilled andpassionate individuals to help shape and maintain best administrative practicesand become part of Canada’s leading polytechnic.

Our department is dedicated todriving excellence and innovation in Industry Solutions, and we are seeking ahighly motivated Senior Financial Coordinator (SFC) to join our team.

Reporting to the Lead, FinancialAdministration Support Team, the Senior Financial Coordinator (SFC) will play acrucial role in supporting the applied research activities within IndustrySolutions.

The SFC will lead, coordinate, track, manage, and finalizeadministrative details, reporting, and financial management of grants to ensurethe successful growth of Industry Solutions.

The ideal candidate will be a motivatedand driven administrative professional with a high attention to detail,well-developed time management skills, and a passion for maintaining organizedwork environments.

Key Responsibilities :

Financial Management :

• Establishes a comprehensive system forefficiently managing and advising on the financial aspects of applied research,encompassing budgeting, forecasting, expense tracking, invoicing, capitalmanagement, and financial reporting.
• Provides strategic guidance andrecommendations for departmental budgets, assisting in risk management andoptimizing resource allocation.
• Ensures accuracy and diligence byreviewing and approving financial reports, expense claims, PCardreconciliations, and job adjustment forms.
• Assists the Lead in forecasting andbudgeting activities, and evaluates departmental needs for FAST.
• Facilitate training sessions onfinancial policies, procedures, and processes, and provide support as needed.
• Monitor key financial data andanalytics for Applied Research, promptly alerting the Lead, FAST, of anypotential issues.
• Develops financial reports and ad hocreports to support Sr. Leadership in strategic decision-making, which couldinclude variance analysis, forecasting and identifying potential issues

Strategic Planning and Process Improvement :

• Actively engages in departmentalstrategic planning, aligning team objectives with broader organizational goals.
• Identifies opportunities for enhancingdepartmental efficiency and effectiveness through process improvements,internal control improvements and technological advancements.
• Collaborates with various departmentsto synchronize budgeting and forecasting activities, ensuring alignment withstrategic initiatives.

Leadership and Mentoring :

• Supervises and mentors a team offinancial administrators and students, fostering their growth and enhancingtheir performance.
• Works with all FAS team members toestablish clear goals and expectations, providing regular feedback to driveprogress.

Collaboration and Support :

• Works with financial coordinators andproject leads of the centers to develop a system for reviewing researchexpenditure compliance.
• Provides guidance to ensure adherenceto funding guidelines, instilling confidence in the Lead regarding compliancewith funders' expectations.
• Offers administrative support to theLead, FAST, and Research Centres to facilitate smooth operations and effective communication.
• Collaborates with internal and externalstakeholders to gather necessary documentation for grant applications andreporting.
• Represents the Financial AdministrationSupport Team in interdepartmental discussions and engages with partners tocoordinate tasks as needed.

Special Projects and other tasks asrequired.

Skills & Abilities :

• Strong analytical skills andproficiency in financial analysis, budgeting, and forecasting.
• Excellent communication skills, withthe ability to effectively communicate complex financial information tonon-financial stakeholders.
• Proven ability to thrive in afast-paced, dynamic environment, with a high degree of adaptability andresilience.

Qualifications :

• Accounting, Finance, or Business Degreepreferred; equivalent combinations of education and experience will beconsidered.
• 5+ years of related experience withextensive and proven financial experience.
• Experience with research grantfacilitation and management would be a strong asset
• Project management and budgetpreparation / support experience required
• Advanced Excel skills required;experience with Microsoft Power Apps and PeopleSoft Finance would be an asset

Remuneration : $79,795.82- $105,715.48 annually, plus a comprehensive benefits package.

Please submit a resume and cover letterto be considered for this opportunity. Yourcover letter outlines experience, leadership approach, lists criticalpriorities that you believe will support the FAS Team, and discusses how youwould foster a culture of teamwork and collaboration within the team.

AboutNAIT

AtNAIT, people matter.

We’reproud to have been named one of Alberta’s Top Employers for 13consecutive years. Developing an engaging, supportive, and rewarding workculture is something we take seriously.

We know that people are our biggestasset they are what makes NAIT a great place to work.

AtNAIT, you are part of a community that makes a difference in the lives ofstudents, staff and industry clients and partners.

The NAIT culture reflectsour shared values of respect, collaboration, celebration, creativity, andaccountability. We are committed to equity, diversity and inclusion and are aproud partner of the Canadian Centre for Diversity and Inclusion and Pride atWork Canada.

NAIT is committed toadvancing equity and cultivating inclusion throughout the hiring process. Weespecially encourage applications from Aboriginal and Indigenous people, Blackand racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people,immigrants, and people with disabilities.

Whatwe offer

We’vecreated a benefits package that focuses on health and wellness, professionaland personal growth, recognition, and work-life balance.

NAITis a flexible workplace and depending on the nature of your role, you mayrequest flexible work arrangements with respect to where and when you work,including being on-campus full-time, working off-site, or a combination of thetwo.

Employeesalso have access to excellent vacation time, paid time off between Christmasand New Year's, a strong recognition program, learning opportunities, 2 annualall-staff professional development days and so much more.

Additionalrequirements

Applicantswith education credentials earned outside of Canada who have not had thempreviously assessed should have their credentials evaluated by World EducationServices or the International Qualifications AssessmentService (IQAS)

www.alberta.ca / iqas-contact.aspx.

Accommodations

NAITis an inclusive employer and strives to hire a diverse workforce. If you arecontacted by us regarding a job opportunity, please don’t hesitate to contactus if you require any accommodation during the selection process.

Pleasecontact us via email at [email protected].

Wethank you for your application, however, only those selected for an interviewwill be contacted.

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